Job Description

International School Receptionist / Administrative Assistant

Location:

Toronto, ON

Employment Type:

Full-Time, Permanent (40 hrs/week)

Salary:

CA$39,000 - CA$42,000 per year + Annual Bonus

About the Role

We are seeking a professional and detail-oriented

School Receptionist / Administrative Assistant

to be the first point of contact for students, parents, visitors, and staff. This position is central to ensuring smooth daily operations and supporting the school community. The right candidate will also have opportunities to

grow into a supervisory or managerial role

, supporting broader school operations or student services as they gain experience and demonstrate leadership potential.

Key Responsibilities

Front Desk & Communication

Answer and manage calls, emails, and inquiries with professionalism. Welcome and direct visitors, parents, and students to appropriate contacts.

Administrative Support

Maintain accurate student records, attendance, and correspondence in compliance with Ministry guidelines. Assist with admissions processes, data entry, and database management. Prepare reports, invoices, letters, and official documents.

Office Operations

Schedule appointments, organize meetings, and support staff with clerical tasks (filing, copying, scanning, etc.). Manage office supplies and coordinate orders to maintain stock levels.

Community Liaison

Communicate with parents, guardians, and agents regarding attendance, school updates, and general inquiries. Relay information between teachers, parents, and students.

Other Duties

Provide additional administrative support as assigned to ensure efficient school operations.

Qualifications

Minimum

1-2 years of administrative/receptionist experience

(school or education setting preferred). Strong proficiency in

MS Office (Word, Excel, PowerPoint)

and Google Workspace. Excellent organizational skills, attention to detail, and ability to work under pressure. Strong interpersonal and communication skills, with a professional and welcoming presence.

Preferred Assets:

Experience in education administration and supporting international students. Knowledge of additional languages (Chinese, Vietnamese, Japanese, etc). Diploma/Certificate in Office Administration or related field.

Work Conditions

Fast-paced office environment. Requires attention to detail and ability to manage multiple priorities with tight deadlines. In-person role at our Toronto campus.

How to Apply

Please submit your application

by email only

.
In your application, kindly confirm:

Are you currently residing in the Greater Toronto Area?
Job Types: Full-time, Permanent

Pay: $39,000.00-$42,000.00 per year

Application question(s):

Are you currently located in Toronto, Ontario? Do you speak any other languages?
Language:

Chinese (preferred) Vietnamese (preferred) Japanese (preferred)
Work Location: In person