Job Description

Position Posting
Grants Coordinator
(1 Position Available) Term of Employment: Full-time, Term (Approximately 12 months)
Article 13.05 c) Should an internal applicant be awarded the term position they shall revert to their former position at the expiration of the leave.
Rate of Pay: Band 5: $34.70 - $37.94 per hour (Subject to CUPE 1015 Agreement)
Location: City Hall
Duties:
Reporting to the Manager, Financial Planning & Analysis, the Grants Coordinator is responsible for a wide range of complex administrative and financial duties for the City. This position is responsible for the administration and application of all grants submitted on behalf of the City.
Grant Coordination

• Excels at research to identify potential grant opportunities.
• Collaborates with necessary staff and stakeholders for the purpose of seeking grant funding opportunities for the City.
• Summarizes and communicates potential and existing grant opportunities to appropriate and relevant staff and stakeholders.
• Coordinates with relevant staff and stakeholders to prepare all grant proposals.
• Writes and reviews all grant proposals and submits to grant authority in an accurate, timely, and efficient manner.
• Provides timely updates on successful/unsuccessful applications to relevant staff and stakeholders.
• Administer and processes grant payments through financial system ensuring funds are coded to the appropriate account.
• Monitor and coordinates with relevant staff and stakeholders to prepare all interim/final progress reports and expense claims.
• Reviews all interim/final progress reports and expense claims and submits to grant authority in an accurate, timely, and efficient manner.
• Maintains comprehensive documentation of identified grants using the organization's database and Records Retention Policy; this includes agreements, payments, progress reports, expense claims, and any other key documents.
• Prepares special reports and status updates for administration and Council as required.
• Acts in an advisory capacity for Capital projects and their potential for grant opportunities.
• Supports internal programs such as Family and Community Support Services and other grant programs who distribute funds annually.
• Prepares year end grant schedules to assist management with the preparation of year end financial statements.

Business Processes and Procedures

• Provide recommendations to improve financial and administrative policies and procedures.
• Assist and support in the implementation of new policies and procedures.
• Commitment to continual improvement as it relates to the position, department, and City as a whole.

Leadership

• Develops and maintains positive working relationships with various grant authorities including Federal and Provincial Governments and community foundations.
• Develop and maintain positive relations within the finance team and City wide.
• Demonstrate personal commitment to quality grant coordination.
• Maintain positive public relations as a representative of the City of Lloydminster.

Other

• Provides additional support to the Finance team as required.
• Other related duties as required.

Schedule:
This position is office and field based. Normal working hours are Monday through Friday 8:00 a.m. to 5:00 p.m. with the occasional requirement to work outside of these standard hours.
Qualifications:

• Post-secondary degree in Business Administration, Commerce, Arts or a related field is required.
• A minimum of two years of related experience is required. Candidates with experience in grant applications and technical/staff report writing is required.
• Ability to think critically, provide the appropriate information to relevant parties, and maintain strong attention to detail.
• Self-motivated, with the ability to work independently under minimal direction.
• Strong verbal and written communication skills with all levels of staff, external stakeholders, and partners.
• Intermediate to advanced knowledge in Microsoft Suite including: Outlook, Excel and Word is required.
• Exceptional time management skills with the ability to manage conflicting priorities while maintaining accuracy.
• Ability to establish and maintain effective working relationships within a team environment.
• Upholds a high standard of ethics and confidentiality.

Pre-Employment Requirements:

• Satisfactory Criminal Record Check.
• Successful applicant must provide proof of qualifications.
• Applicants with international education will be required to include an Academic Credential Assessment with application.

Closing Date: July 14, 2025
Posting Type: Internal & External
Application Information: The City of Lloydminster offers consistent working hours that afford a positive quality of life, a competitive salary/benefit package, and is an equal opportunity employer. If you have questions or require further information on this position, please contact us. All applications must be sent to the Employee Relations team and received by the closing date.
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