Job Description

Your Opportunity:

Be part of the leading edge of cancer treatment -- Join our Clinical Trials Unit! The Grant Administrator provides a wide range of financial duties (reporting, analysis and interpretation), and is responsible for administrative support functions as well as assisting with the financial management of clinical trial studies in the Clinical Trials Unit (CTU). The incumbent will perform diverse duties requiring independent judgment, prioritization, confidentiality, initiative and organizational skills. They will work closely with the CTU Financial Analysts & CTU study staff and will report to the CTU Manager.

Description:

Duties/tasks include: Establish and maintain study account documentation/files for research grant and clinical trial accounts and preparing account consolidations. Create a visit register to track study visits for each project. Enter expenditure/revenue information for research purposes into appropriate spreadsheets/databases. Reconcile payments and process deposits. Initiate documentation and invoicing of sponsors as per the study contract & budget. Communicate with sponsors to resolve discrepancies and follow up on outstanding receivables. Coordinate with Study staff to ensure protocol amendments are reviewed. Process reimbursements as indicated in the contracts for patient out-of-pocket expenses. Process accounts payable transactions from internal and external vendors. Process payment of CTU-related invoices for operating account. Process staff expense and travel claims and other general finance tasks. Complete account closures, and journal vouchers, and assist with clearing over-expenditures. Assist PIs, CRCs, and CRNs, with the interpretation of study budgets and expenses. Respond to sponsor inquiries regarding trial budgets and/or invoicing and payment requisitions. Initiate dialogue with sponsors regarding patient travel reimbursements for unique situations. Help prepare and disseminate regular financial activity reports trusting account holders (i.e. bi-monthly, quarterly). Assist AHS SFA/Finance & CTU budget staff with the finalization of budget negotiations, and other tasks as needed. Complete finance functions in, or provide subject matter expertise for various AHS/CTU initiatives (e.g. Connect care or OnCore systems).

• Classification: Administrator
• Union: Exempt
• Unit and Program: Clinical Trials Unit, Cancer Care
• Primary Location: Cross Cancer Institute
• Location Details: As Per Location
• Temporary Employee Class: Temp F/T Benefits
• FTE: 1.00
• Posting End Date: 19-SEP-2023
• Date Available: 27-OCT-2023
• Temporary End Date: 01-NOV-2024
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $23.59
• Maximum Salary: $39.31
• Vehicle Requirement: Not Applicable

Required Qualifications:

Post-secondary education in accounting and/or business administration with finance experience (or equivalent). Solid knowledge of general financial and administrative policies. At least 3 years of related experience. Preference given to those with research administration/clinical trials experience. Additional Required Qualifications:

Intermediate to advanced proficiency in Microsoft Office applications, spreadsheet design and relational databases. Demonstrated ability to monitor financial transactions for multiple projects or accounts and assist with interpretation of financial information for analysis and forecasting purposes. Excellent written and oral communication skills, and keen attention to detail. Ability to work as part of a cohesive team. Ability to organize, prioritize and balance workload, and work with a high degree of independence. Flexible and willing to learn new skills, systems and processes. To ensure your skills and qualifications are considered, please attach a current resume and cover letter with your application. Preferred Qualifications:

Experience with clinical trial procedures, finance, or budget negotiation is an asset. Knowledge of medical tests and procedures. Experience working with a pharmaceutical sponsor, clinical research organizations or in an academic oncology medical center. Extensive knowledge of Excel and Access preferred. Connect Care/EPIC experience is an asset.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

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Communities. Together.

We\'re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it\'s about putting patients\' and families\' experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Alberta Health Services