Job Description

Officer, Grants Administration, Research
BC Cancer
Provincial Clinical Trials Office


Reporting to the Senior Director, Office of Research Administration and Operations, the Officer, Grants Administration is responsible for the delivery of services related to the provincial development and monitoring of BC Cancer research grant-funded programs including basic, translational and clinical grants. This position advises, informs and provides direction to scientists and clinician-scientists and professional practice staff on issues related to research grants and contracts. The Officer, Grants Administration ensures the consistent reporting of grants through the University of British Columbia (UBC) Research Information System (RISe) which includes collecting, tracking, compiling and reporting on grants and contracts that currently exist within BC Cancer.


What you\xe2\x80\x99ll do

• Coordinate the provincial administration of research grants and contracts from granting agencies and other sources internal and external to PHSA. This includes coordinating, tracking and entering grant application details into databases; reviewing research awards from external agencies to ensure conformity to budgets; and interpreting financial implications of granting agency award notices. This includes ensuring expenses match grant approval, following up with Grant Administrator(s) to resolve any issues and approving any further changes.
• Develop processes that ensure consistent policies and procedures in grant application and reporting. Analyze the current Research Information System (RISe) and collaborates with Grant Administrators, Universities and other stakeholders to identify research grant requirement needs. Develop a database and creates tables and queries to assist in reporting grant information and statistics to stakeholders, recommends changes to existing systems internally and externally and implements new processes.
• Provide direction and framework for program and department grant administrators to ensure the budget summaries and account information are up-to-date and in compliance with funding agency guidelines. Monitor and review administrative expense accounts, salary support awards, and fellowship and studentship awards and ensures accounts are coded appropriately and paid out. Assist the research departmental managers in preparing written grant proposals by providing updated budget summaries and cost projections
• Provide training and direction to PHSA\xe2\x80\x99s provincial research community on the requirements for the establishment of research accounts and post-award procedures.
• Develop the grant application process manual and follows up with staff to ensure policies and procedures are understood and adhered to. Is the central point of contact for any issues relating to grant application, expenditures and reporting.

What you bring

• A level of education, training, and experience equivalent to a Bachelor\xe2\x80\x99s degree in accounting or project management.
• A minimum of five (5) years recent related experience including at least two (2) years experience in a leadership role in a multi government institutional setting.

You have:

• Knowledge of guidelines and policies associated with national and international granting and funding bodies and experience working with these processes.
• Ability to advise, instruct, and supervise administrative grant personnel in grant submission practices.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC\'s Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring


Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That\xe2\x80\x99s why we\xe2\x80\x99re focused on your care too \xe2\x80\x93 offering health, wellness, development programs to support you \xe2\x80\x93 at work and at home.

• Join one of BC\xe2\x80\x99s largest employers with province-wide programs, services and operations \xe2\x80\x93 offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San\xe2\x80\x99yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more

Job Type: Regular, Full-Time Opportunity
Salary Range: $72,445 - $104,139/year. The starting salary for this position would be determined with consideration of the successful candidate\xe2\x80\x99s relevant education and experience and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 686 West Broadway, Vancouver, BC V5Z 1G1
Applications will be accepted until position is filled.
Hours of Work: Monday to Friday: 0800-1600
Requisition Number: 156324


As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.


What we do


BC Cancer provides comprehensive cancer control for the people of British Columbia.


BC Cancer is part of the Provincial Health Services Authority (PHSA).


(PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people \xe2\x80\x93 Be compassionate \xe2\x80\x93 Dare to innovate \xe2\x80\x93 Cultivate partnerships \xe2\x80\x93 Serve with purpose.


Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services.


PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.


Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments\xe2\x80\x99 unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey\xe2\x80\x94one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.


ATTN: PHSA Employees:


To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca .


Please note the internal job posting will no longer be accessible after the expiry date of December 4, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.


If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday \xe2\x80\x93 Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.