Job Description

Competition # : 41318

Department: Communities, Culture, Tourism & Heritage

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 21-Dec-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Communities, Culture, Tourism and Heritage supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

About Our Opportunity

As the System and Grant Services Administrator, you are accountable for all transactional processing and reconciliation of grant funding, ensuring funding criteria have been met prior to issuing funds. This includes funding eligibility, client history and profiles, ad-hoc requests, year-end processing, and accountability reporting.

In support of the department\'s overall program administration and operations, you will be responsible for financial monitoring and analysis, producing periodic schedule and expenditure status reports, reconciling expenditures and recoveries, maintaining files and records for the reconciliation of funds, accruals, actuals and commitments spent to budget, briefing materials, assessment committees and the coordination of departmental updates by presentation to senior management.

Primary Accountabilities

• Lead quality audits and produce related financial reports for executive and senior management
• Complete service requests, system enhancements, and annual system upgrades
• Troubleshoot between all integrated systems
• Collaborate with the manager regarding budgeting, forecasting and expenses
• Prepare department uploads, grant funding commitments and reallocation or resource recommendations
• Funding eligibility, client history and profiles, ad-hoc requests, year-end processing, accountability reporting, briefing materials, assessment committee and the coordination of departmental updates

Qualifications and Experience

To be successful in this role, you have a post-secondary degree in a related field plus one year of related experience. An acceptable equivalent combination of education, training and experience may be considered.

You have technical experience working within financial and/or grants management software as well as a strong skillset using Microsoft office programs with a focus on Excel. You excel in a client-orientated environment applying the concepts of equity, diversity, and inclusion to all areas of your work and support your colleagues to do the same.

You have experience partnering and building productive relationship supporting your team, senior management, and corporate shared services teams. You have a strong focus on attention to details and accuracy with the ability to handle large quantities of data.

In addition, you also possess the following:

• Strong problem solving, troubleshooting and research skills using both analytical and conceptional thinking as it relates to applications, systems development, financial analysis and auditing
• Demonstrated presentation skills
• A demonstrated ability to enable positive change and innovate; and an ability to communicate with tact and discretion in a clear, concise manner
• Financial management experience
• Exceptional time management and organizational skills
• A results-oriented approach with a high level of initiative and motivation

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Assets considered for this position:

• Technical experience working with SAP CRM/Grants Management and SAP financial software
• Experience with grant application lifecycles

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offering and eligibility criteria.

Additional Information

Occasional evening and weekend work will also be required.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• countless career paths.
• Department Specific Flexible working schedules.

Pay Grade: PR 06 - PR 10

Salary Range: $1,915.37 - $2,746.69 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia