Job Description

2025-79

GIS COORDINATOR (1 vacancy)

Reporting to:

Manager of Asset Management

Department:

Engineering

Classification:

PERMANENT Full Time; Unionized

Salary Range:

$42.53 to $47.79/hour as per Schedule "A"

Hours of Work:

8:30 a.m. to 4:30 p.m. Monday to Friday

Starting Date:

September 2025

Application Deadline:

No later than

4:00 p.m. September 4, 2025

Why City of Woodstock?

Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city's many festivals and delight in the many local shops and restaurants in Downtown Woodstock.

When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:Join a growing and dynamic organization offering rewarding careers, Competitive Wages, Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City, Training opportunities to support you in this role, And a great working environment for individuals committed to making a difference, just to name a few.

Duties and Responsibilities:

Coordinates accurate and reliable engineering records and data for Design & Construction, Asset Management, Public Works, Finance and Oxford County's sanitary sewer and water distribution systems. This includes hard copies, electronic copies, databases, GIS servers, applications, and all other related spatial data. Analyzes, designs, develops, implements, maintains and evaluates all GIS related desktop, mobile, web based applications and databases. This includes coordinating GIS hardware and software platforms, integrating with related applications and the administration of ESRI ArcServer software. Designs and maintains an internal web mapping application for City and County staff to view and search for engineering records and access condition assessments. Provides ongoing support to staff using the application and implements requests for changes or access to additional information. Provides quarterly GIS coverage areas data to ON1CALL for the City's three underground infrastructure assets. Provides call support to the City's locator and field staff. Ensures that the internal and external mapping applications stay on-line, troubleshooting any issues immediately. Hosts and designs data on the City's server, Oxford County's server and external agencies for 3rd party applications such as Korweb for the ON1Call locating requirements. Determines the MMS road classification for the City's road network based on current traffic counts and road speed to feed into external applications used by Public Works for inspection, such as Burnside for Road Patrol and MESH for sidewalks and signs. Prepares maps and web applications for maintenance, design and decision-making processes and general information used by engineering, other departments, and the public, including but not limited to boundary adjustments, disaster response, bus routes, garbage and recycling, snow plow routes, and development potential maps. Collaborates with the Manager of Asset Management to ensure asset management practices and regulations are being incorporated. Reviews current infrastructure condition and advises recommendations for capital projects. Coordinates data with the Finance Department for the Asset Management System. Performs effective expenditure control over large programs or projects including but not limited to the annual sewer condition assessment and flushing program. Manages the acquisition and maintenance of Global Positioning Systems (GPS) equipment, GPS related software, and aerial photography and contours. Performs field surveys and data collection for the Engineering and Public Works Departments. Searches for plans, maps, documents and other department records in response to requests for information by department staff, other City departments, the public and outside agencies. Diligence required to determine the relevance and accuracy of information. Maintains a good working relationship with City departments, outside agencies, the public and the Oxford County GIS Department. Initiates and maintains data coordination and partnerships with other City departments and external agencies. Acquires data from outside agencies, as well as manages and delivers all GIS data requested from the City. Maintains knowledge of changing government regulations, condition assessment methods and analysis, engineering design and construction, data formatting for 3rd party software applications, trends and updates to the ESRI platform and TCA data requirements. Periodically supervises others hired to assist with data collection and data entry to the Department's GIS system. May be required to train Engineering, Public Works and Parks staff with Global Positioning System (GPS) data collection. Manages the City's ArcGIS Organization Account, assigning GIS software licenses, assigning user IDs, allocating credits and monitoring credit usage for all the City's rotational GIS staff up to six members at one time. Collaborates with IT staff to ensure proper care and functionality of GIS related resources. Manages related software licensing agreements and ensures security of corporate data. Works independently as part of the Engineering team. Performs other duties as assigned.

Qualifications:

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EssentialTechnical Diploma in the field of GIS from a recognized community college or equivalent and a minimum three (3) years related experience in a municipal engineering environment. Formal municipal asset management training and knowledge is required. Must have excellent computer skills with products such as Microsoft Office and high proficiency with data bases and GIS software such as ESRI ArcGIS products including ArcGIS Desktop and extensions, ArcServer and ArcSDE for SQL Server Express and ArcGIS Online. Must have some proficiency with other computer software such as AutoDesk or equivalent software products. Be familiar with SQL, Visual Basic (VB) and Python programming languages. Ability to model, analyze, interpret and present municipal infrastructure data and publish various maps and reports as requested. Ability to interpret engineering and building drawings, field notes, other database files for extracting data. Must be familiar with GPS equipment and related software. Excellent written and verbal communication skills. Effective project planning and problem solving skills. Understands data integrity. Ability to work with minimal supervision and meet deadlines. Valid Class G driver's license.

PreferredBachelor's degree in related field such as geography or engineering would be an asset.

Working Conditions:

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Municipal office conditions, subject to interruptions to respond to staff and public inquiries, occasional outside in all weather conditions. Observes regular hours and overtime as required. This position works 35 hours per week

on-site at 944 James Street, Woodstock, Ontario.

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we're committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note:

Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.



In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City's Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting hr@cityofwoodstock.ca. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.



Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.



We invite all qualified applicants to submit their resume and cover letter via online at http://careers.cityofwoodstock.ca

.

We thank all candidates who apply but advise that only those selected for an interview will be contacted.


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