Black & McDonald's BC team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Facilities Management & Operations (FMO) Administrator is located in Vernon, BC at Vernon Jubilee Hospital and reports directly to the Operations Manager.
The primary responsibility of the FMO Administrator is to assist the Invoice Coordinator to ensure reporting and invoicing are submitted to clients in a timely and accurate manner to facilitate adherence to contract obligations and schedules. Assist the Invoice Coordinator in managing monthly cost detail reports and reviews to ensure prompt payment and cash flows are maintained. Assist the Invoice Coordinator in leading the continuous support of all invoice and business processes of the Kelowna & Vernon Hospital Project (KVHP) Maintain a productive and efficient facility maintenance operation within the KVHP Contract. Duties and responsibilities include but are not limited to the following:
Provide support in the preparation, maintenance and distribution of KVHP reporting requirements including performance indicators, cost detail reports, and registered Aconex documents.
Provide support in generating the Monthly Service Contract Invoice and submit invoice for payment.
Provide support in the monitoring, review and invoicing of all billable work orders in addition to Service Contract Invoices.
Work with site personnel for invoice accuracy and documentation.
Provide support in the preparation, maintenance and distribution of lifecycle invoice tracking for Replace on Fail and Planned projects, prepare and submit lifecycle estimates.
Provide a supporting role in Quality Control of Call Center Generated Work Orders.
Maintain an in-depth knowledge of the KVHP Services Contract, understanding scope of work and adherence to Business and Administrative procedures in place.
Maintain and operate within JDE (Oracle-based ERP system) as directed, become knowledgeable in JDE modules for work order auditing and invoicing.
Provide support with year-end contract rollover requirements.
Provide back-up, as required, for Kelowna General Hospital (KGH) administrators & front desk administration.
Assist in 'Stretch Projects' as and when required.
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