Job Description

Inner City Diesel Ltd. (ICD)

is excited to announce we are seeking a motivated and driven

Fleet and Asset Administrator

to join our team on an

18 month fixed term contract

! If you thrive in a busy and fast paced work environment, this role is for you!

This position plays a key role in daily business operations by

managing administrative tasks

related to organization, record-keeping, and handling time-sensitive, confidential information. The Fleet and Asset Administrator assists in

maintaining company assets and vehicles

to ensure optimal performance, compliance, and cost-efficiency.

The successful candidate will be working

Monday to Friday

at our Fort McMurray office in Rickards Landing (181 Robertson Road, off the corner of HWY 881 and HWY63). You

MUST BE local to Fort McMurray

, AB to apply for this role.

Working conditions include an office, shop, and yard environment.

About Inner City Diesel

Inner City Diesel (ICD)

is a privately owned and proud First Nations company that is rapidly expanding its workforce and services across Western Canada. We are your one stop shop for all your maintenance, pumping, dredging, tailings, and fleet management needs!

Why join our team?

Safety is #1:

Our top priority is always the health and safety of our team.

Comprehensive Compensation Package:

enjoy competitive wages, Group RRSP matching, and a robust group benefits package including, but not limited to, extended health, vision care, dental, group life, long term disability, and an employee and family assistance program.

Recognition & Rewards:

We celebrate your contributions with bonuses and rewards based on performance, length of service, successful referrals, and retention.

Travel Support for Non-Locals (specific positions only):

We provide local accommodations and cover your travel, whether it's reimbursement of fuel receipts or 100% paid flights booked by our Travel Agent!

Family-Focused Culture:

Be part of a team that values connection! With events like BBQs, team dinners, annual camping trips, and festive holiday parties, just to name a few!

Growth Opportunities:

Access to ongoing training, professional development, and progression planning.

Meaningful Careers:

Your work makes an impact, and you set the bar!
Our employees take pride in their work, and our clients are consistently impressed by our work ethic and professionalism!

At ICD, we build lasting relationships based on honesty, integrity, and perseverance.

Join a team where our culture revolves around being your #1 Trusted Provider.?

Responsibilities:

Build and maintain different spreadsheets and tracking systems. Using a range of software packages including Office 365 (Excel, Word, SharePoint, Teams, OneDrive), GOST, WASP, Protractor, NetSuite, and MDI. Manage incoming calls and emails on behalf of the Fleet and Asset Manager, handling correspondence, inquiries, and concerns in a courteous and professional manner. Attend meetings, produce agendas, take minutes, convey decisions, handle meeting correspondence, and other similar tasks. Selective quote and procurement, such as, but not limited to vehicles, equipment, stationary equipment and material assets, stationery and office supplies at the Managers discretion. Responding to correspondence, complaints, and inquiries, ensuring a timely and constructive resolution through solution oriented input. Prepare reoccurring and unique reports to Fleet and Asset Manager when needed or requested. Maintain computerized internal and external client, supplier, and fleet information. Monitor internal and external customer records to track scheduled servicing, documents, pre-trip inspections, and upcoming remedial work. Communicate relevant details to appropriate contacts and support customers in arranging necessary repairs or addressing concerns. Maintain complete confidentiality of all information while on or off company time and working within ICD's confidentiality guidelines. Act as a liaison between customers, service-related businesses, and other company departments. Ensure compliance with customer commitments and overall production schedules. Perform yard and asset verification outdoors approximately 5-10% of time Support and cooperate in all company-wide quality management efforts. Keep up to date with any regulatory or statutory changes and policies that might affect the organization. and ensure they are being followed by all personnel. Ensuring health and safety polices at for Fleet and Asset are up to date. Perform all other duties as assigned by Fleet and Asset Manager

Required Qualifications:

Minimum 2 years experience in a closely related industry and job capacity. Must be familiar with a fleet and asset field concepts, practices, and procedures. Demonstrated knowledge of Microsoft Office suite, including proficiency in Word, Excel, and PowerPoint. The successful candidate should be familiar with fundamental functions such as document creation, spreadsheet management, and presentation development using these Microsoft programs. Must be legally eligible to work in Canada.

Key Strengths and Competencies:

Excellent verbal and written communication skills, with the ability to articulate complex concepts and solutions effectively. Strong organizational, interpersonal and analytical skills. Ability to work with diverse individuals and groups. Strong work ethic and positive team attitude. Willing to follow all ICD Employee Policies Willing to follow all ICD Health, Safety and Environmental Procedures

Successful candidates must provide the following items prior to confirmation of their start date:

Copy of valid Class 5 (or greater) driver's license Copy of current 3-year clean driver's abstract Copies of safety and training certificates
All employees must participate in, promote, and contribute to ICD's

Safety-First culture

. This includes, but is not limited to, following Safe Work practices and procedures, attending safety meetings and toolbox talks, understanding and navigating our digital safety application (SiteDocs), completing FLRA's, using PPE, inspection of vehicles, tools, and equipment, and more.

If you are a motivated and hard-working individual who would like to be part of the exciting growth and development of our expanding company that offers competitive wages, then apply today!

Please note, this job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.?While we appreciate all applications, only candidates selected for an interview will be contacted.

Inner City Diesel is proud to be an Equal Opportunity Employer and is committed to fostering an honest and inclusive workplace where everyone feels valued and respected.??If you require accommodation during the application or interview process, please let us know as we are here to support you.

Job Types: Full-time, Fixed term contract
Contract length: 18 months

Pay: $29.00-$34.00 per hour

Experience:

fleet and asset: 2 years (required)
Licence/Certification:

Class 5 (or greater) driver's license (required)
Location:

Fort McMurray, AB (required)
Work Location: In person