Job Description

DescriptionThis competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position has an end date of April 15, 2025.Location - Work primarily takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, M\xc3\xa9tis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the DepartmentThe University of Alberta is among Canada\'s largest and most respected research universities. The Department of Drama has an outstanding reputation in entwining theatre practice with theory through a variety of degree offerings, which include liberal arts undergraduate (BA, BA/BEd, BA Honours) and graduate (MA and PhD in Performance Studies and Dramaturgy) qualifications, and fine arts programs which offer professional training at the undergraduate (BFA specializations in Acting, Stage Management, Design and Technical Production) and graduate level (MFA specializations in Directing, Design, Voice Pedagogy, and Theatre Practice).The Department of Music offers three distinct undergraduate degrees (BMus, BMus/BEd, BA) and graduate degrees in Performance, Choral and Wind Band Conducting, and Composition (MMus and DMA).PositionAre you passionate about Fine Arts Administration, Production, Music, and Theatre? Come join our Fine Arts Team in Production and Operations!Reporting to the Academic Department Manager Production and Operations and the Production and Operations Assistant - the Fine Arts Operations Assistant is the first point of contact for non-academic inquiries for Drama and Music students, staff, faculty, instructors, technicians, Directors, Designers, and responds to inquiries, provides information and support as required. This position will play a vital role in supporting Music and Drama with space booking, access, scheduling and other administrative tasks.Duties

• Assist in managing room booking for FAB, Timms, and Convocation Hall including but not limited to the weekly online room booking system for Drama and Music, classroom booking, rehearsal hour booking, room booking form, interdepartmental requests, one-off requests, and monitoring of room booking policy.
• Assist in managing access to FAB, Timms, and Convocation Hall which includes sign-out, return, request, and organization of keys and using Protege to assign and remove access to OneCards and temporary access cards
• Assist in processing invoices and payment processing related to item and space rentals.
• Serve as a first point of contact for most all activities in the Production and Operations Office. Assisting with problem-solving and identifying appropriate means of support within the Administrative and Departmental network.
• Update and maintain P&O documentation when required and distribute information to students on behalf of the P&O Office
• Complete administrative tasks and special projects assigned by ADM P&O or P&O assistant

Minimum Qualifications

• High school diploma
• Demonstrated ability to work collaboratively in a team environment while managing competing priorities.
• Excellent interpersonal and communication (verbal and written) skills including strong ability to demonstrate professionalism, confidentiality, and diplomacy.
• Excellent time management and organizational skills and attention to detail.
• Ability to take direction and work independently through the scope of a project, seeking input as needed.

Preferred Qualifications

• Experience in the Fine and Performing Arts.
• Experience with University Programs.
• Experience with Google applications including; Gmail, Calendar, Sheets, and Drive.
• Experience in payment processing systems.
• Intermediate First Aid.

Applicants are encouraged to apply early, as applications will begin being reviewed on October 25th.At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, M\xc3\xa9tis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight November 8, 2024, Edmonton, Alberta local time.

University of Alberta