Job Description

Schedule
8:30am to 4:30pm, Monday to Friday


Education Level
2 year Community College diploma in Accounting or a related field of study.


Career Level
Experienced













Financial Coordinator (II) JD 0654 Unit/Project Description: The Department of Health Research Methods, Evidence, and Impact (HEI) is currently welcoming applications for a full-time Financial Coordinator (II) to join our team! This is an excellent opportunity for an experienced financial professional to join us in an essential support role for the department. Reporting to the Finance Manager, the Financial Coordinator (II) will have exposure to providing a full range of financial support to staff, faculty and managers within the Department. Located within the Faculty of Health Sciences, the department was established in 1967 as Canada\xe2\x80\x99s first Department of Clinical Epidemiology and Biostatistics, now world renowned for its work and known as the Department of Health Research Methods, Evidence, and Impact (HEI). The department has achieved its international reputation by conducting quality clinical research through rigorous, scientifically valid research methods and application, in addition to its strong educational programs which have grown to include graduate programs in health research methodology, public health, health policy and eHealth. Job Summary: Responsible for applying specialized knowledge and understanding of financial policies and procedures to coordinate and process University financial transactions. Analyzes, records, classifies, and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures. Provides lead hand supervision to other staff. Purpose and Key Functions:

• Coordinate the collection, verification, analysis and reporting of financial data.
• Interpret and communicate applicable financial policies, procedures and guidelines to others.
• Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
• Develop and deliver training and information sessions.
• Analyze data and assess for reasonableness.
• Develop budgets for review and approval.
• Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year. Exercise appropriate controls, monitor, and reconcile accounts.
• Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
• Perform various analyses and reconciliations of accounts.
• Generate reports and account statements and review for accuracy.
• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
• Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
• Investigate discrepancies using established procedures.
• Monitor and reconcile statements and participate in the reconciliation of accounts.
• Prepare and generate a variety of scheduled and ad hoc reports.
• Update, maintain, and verify information in a variety of spreadsheets and databases.
• Balance and control cash receipts, including floats, petty cash and cheques.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Create spreadsheets including complex formulas and equations.
• Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
• Maintain filing systems, both electronic and hard copy.

Supervision:

• Provides lead hand supervision and is responsible for the quality and quantity of work of others.

Qualifications:

• 2 year Community College diploma in Accounting or a related field of study.
• Requires 5 years of relevant experience.

Assets:

• Previous experience working in a university environment is considered a strong asset
• Previous experience in research accounting and working with principal investigators is considered a strong asset
• Experience working with Mosaic (PeopleSoft) is considered a strong asset

Additional Information: The successful candidate will have/demonstrate the following:

• Excellent organizational, time management, and planning skills.
  • Proven success at prioritizing and managing multiple tasks simultaneously.
  • Ability to meet tight project deadlines and competing timelines.
  • Flexibility and willingness to adapt quickly to changing priorities and tasks.
  • High attention to detail while producing thorough and accurate work.
  • Excellent problem solving and critical thinking skills.
  • Ability to respond creatively to resolve issues and maintain workflow.
• Excellent interpersonal skills and the ability to build and maintain relationships at work.
  • A high degree of professionalism, integrity, and ability to handle confidential information.
  • Ability to take initiative and follow through, but willing to ask for help when needed.
  • Strong verbal and written communication skills.
  • Ability to work independently and collaborate within a team environment.
  • Commitment to maintaining a professional office environment.
• Experience in the following areas:
  • Proficient using PeopleSoft (Mosaic) and Oracle Business Intelligence (BI) reports
  • Intermediate level proficiency with Microsoft Office, specifically Excel, Outlook and Access
  • Performing financial and accounting tasks such as journal entries, account reconciliations and financial analysis
  
  

How To Apply






To apply for this job, please submit your application online.




Employment Equity Statement






McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the \xe2\x80\x9cDish With One Spoon\xe2\x80\x9d wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, M\xc3\xa9tis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+. As part of McMaster\xe2\x80\x99s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.




Vaccination Policy Statement






The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University\xe2\x80\x99s Vaccination Policy-COVID-19 Requirements for Employees and Students (the \xe2\x80\x9cVaccination Policy\xe2\x80\x9d), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.




Hybrid Work Language






To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.