Job Description

Date Posted: 03/03/2023
Req ID: 30020
Faculty/Division: Faculty of Arts & Science
Department: Dept of Chemistry
Campus: St. George (Downtown Toronto)
Position Number: 00045117

Description:

About us:

The Faculty of Arts & Science is the heart of Canada\xe2\x80\x99s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Established in 1859, the Department of Chemistry is one of the leading institutions of its kind in Canada \xe2\x80\x93 featuring teaching excellence, advanced research facilities and development of distinguished scientists in the past and for the future. Our department has a wide variety of services including chemical stores, NMR lab, X-ray analysis lab and a mass spectrometry lab. These resources, combined with our ambition and excitement, create an ideal place to work, research and make an impact in scientific education.

This position reports directly to the Manager of Finance and HR Administration and is responsible for providing financial assistant to the department.

Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks
• Processing accounts payable/receivable according to the University Guide to Financial Management
• Reconciling accounts
• Generating standard financial reports
• Processing expense reimbursements
• Verifying the accuracy and completeness of information
• Liaising with internal contacts to resolve accounting, payroll and/or HRIS processing issues
• Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications:

• Advanced College Diploma (3 years) in Finance, Economics, Business Administration or acceptable combination of equivalent experience.
• Minimum three years of recent and relevant financial administration and administrative support experience, including experience administrating purchasing activities, experience administrating payroll, AR and AP, and experience with FIS and HRIS, in an University department environment.
• Experience working with the University of Toronto\'s Guide to Financial Management (GTFM), including its financial and procurement processes
• Experience processing expense reimbursement
• Experience with all aspects of the Financial Information System (FIS), and HRIS modules of AMS
• Experience compiling, sorting and organizing financial data; Experience administering databases and generating reports.
• Experience posting and processing financial transactions related to accounts receivables, account payables, and reconciling accounts
• Experience in processing non-appointed payroll, including casual pay, stipends and honoraria
• Advanced skills with FIS, HRIS, or related systems.
• Highly-developed computer skills including advanced proficiency with MS Office (Excel,Word, Access, Outlook, SharePoint).
• Excellent communication (written and verbal) and interpersonal skills.
• Excellent analytical, problem solving, organizational and time-management skills.

To be successful in this role you will be:

• Accountable
• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Procedural

Closing Date: 03/13/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Ann Yang

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

University of Toronto