Job Description

Job Overview

We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities in both French and English, and proficiency with various office software. This role involves managing administrative tasks, providing exceptional customer service, and ensuring the smooth functioning of daily office activities. This position offers an opportunity to work in a professional environment where attention to detail and organizational skills are highly valued.

Duties

Schedule appointments, manage calendars, and coordinate meetings Prepare, organize, and maintain client files and documentation Perform accurate

data entry

using Microsoft Office, Google Workspace, and internal systems Maintain filing systems (digital and physical) for efficient document retrieval Proofread correspondence and documents for accuracy and clarity Handle administrative tasks such as scanning, photocopying, mailing, and document tracking

Skills

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Strong computer skills including data entry and document management Excellent organizational skills with the ability to multitask efficiently Effective phone etiquette and customer service skills for front desk interactions Clerical experience including filing, document preparation, and record keeping Ability to work independently with minimal supervision while maintaining attention to detail Strong proofreading skills to ensure accuracy in all written communication
This position is integral to maintaining efficient office operations while providing exceptional support to clients and staff. We value professionalism, reliability, and a proactive approach in our team members.

Job Type: Part-time

Pay: $17.06-$27.45 per hour

Expected hours: 12 - 20 per week

Work Location: In person