Job Description

REPORTS TO:

Ontario Works Administrator

DEPARTMENT:

Ontario Works

LOCATION

: Community Centre, 328 Chippewa Road, Muncey, Ontario?

TERM

: Full-time, Monday to Friday, 8:30am- 4:30pm EST, contract until March 2026 with potential for extension until November 2026

POSTING DATE

: November 6, 2025

CLOSING DATE:

November 27, 2025

Summary:

Under the supervision of the Ontario Works Administrator, the Ontario Works Administrative Financial Assistant provides support but not limited to; Ontario Works staff members, clients, community members and partner organizations. Assists with office needs and managing general administrative activities to ensure the efficient and smooth day-to-day operations of the office. The Ontario Works Administrative Financial Assistant shall adhere to the Finance Policy and Procedures Manual. The role requires a strong commitment to confidentiality, cultural sensitivity, and client success.

Responsibilities & Duties:

Administration:

Maintain and distribute emails, correspondence memos, letters, faxes and forms Develops and maintains an electronic and physical filing system, to ensure easy retrieval of files and documents Scheduling meetings, appointments, and coordinate any travel arrangements Processing invoices, filing sorting, recording and data entry; handle general office tasks Provide support for departmental meetings, such as taking minutes and coordinating follow-up actions Compile data and prepare monthly, quarterly, and annual reports Support with community events and workshops

Finance:

Process invoices, payment requests, and receipts for goods and services. Reconcile bank statements and credit card accounts. Maintain and update the general ledger and financial records, if needed Assist in the preparation of financial reports and statements. Support internal and external audits by preparing documents and responding to inquiries. Monitor and track project expenditures and budgets.

Teamwork/Collaboration:

Works collaboratively and ensures open lines of communication with Ontario Works team members to support the achievement of work plan activities designed to achieve identified goals and objectives Communicates and maintains regular contact with the Ontario Works Administrator Maintains regular attendance and participation in regular Staff and Case Conference/Case Management meetings Assists and/or participates in COTTFN special events, the Anishinabek Food Rights (AFR) program, any training and/or workshops when assigned by direct supervisor or designate Maintains clear written and verbal communication and initiates necessary debriefing opportunities with direct supervisor.

Professional Accountability and Development:

Ensures the highest degree of professionalism and customer service; abides by the employee code of conduct Understands and adheres to all Policies and Procedures Ensures accountability and transparency over responsibilities assigned within the Ontario Works Administrative Financial Assistant Confidentiality over department and community member information is paramount

Qualifications:

Required:

High School Diploma or equivalent. Minimum of 2 years' related experience, preferably within a First Nation community. Valid G2 (or higher) Ontario Driver's License, reliable transportation, and proper insurance. Strong organizational, time management, and problem-solving skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook). Ability to work both independently and collaboratively within a team committed to serving the Nation Commitment to confidentiality and professional conduct. Must be able to provide a clear Vulnerable Sector check upon employment.

Preferred:

College diploma or degree in Social Services or related field. Experience working directly with employment and education agencies. Knowledge and interest in social services and community development.
Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $17.20-$22.00 per hour

Expected hours: 37.5 per week

Work Location: In person