Job Description

Your Opportunity:
The Department of Surgery is seeking a detail-oriented Privileging Assistant (Admin IV) to support physician privileging and appointment processes across surgical programs. This role coordinates Medical Staff Appointments and Non-Appointed Medical Staff applications to ensure physicians, locums, residents, fellows, and physician extenders are appropriately credentialed and authorized to practice within Alberta Health Services. The position also provides limited financial and administrative support related to on-call payments. Key Responsibilities: Coordinate physician privileging and reappointments for surgeons, locums, surgical assistants, clinical associates, residents, fellows, and physician extenders. Prepare and submit Medical Staff Appointment (MSA) and Non-Appointed Medical Staff (NAMS) applications in collaboration with Medical Affairs and Contracts & Agreements. Verify required documentation including CPSA Practice Permits, CMPA Statements of Protection, CVs, and related approvals. Track appointment terms, expiries, approvals, and annual AIVA requirements; initiate follow-up and change requests as needed. Serve as a point of contact for privileging inquiries and communicate approvals to Section Chiefs and administrative teams. Provide limited financial support by processing on-call and trauma-related physician payments in accordance with established schedules and procedures. Perform general administrative duties in support of departmental operations; responsibilities may be adjusted at the discretion of the Manager.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Surgery
• Primary Location: Foothills Medical Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 22-JAN-2026
• Employee Class: Regular Full Time
• Date Available: 01-FEB-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:
Some post-secondary education. Additional Required Qualifications:
Post-secondary education in Health Administration, Business Administration, or a related field, or an equivalent combination of education and experience. Minimum 3-5 years of administrative experience, preferably in a healthcare, medical affairs, or regulated environment. Demonstrated ability to manage complex, rules-driven processes with multiple stakeholders and strict deadlines. Strong problem-solving and critical thinking skills with the ability to identify issues, assess risk, and determine when escalation to management is required. Excellent attention to detail and accuracy, particularly when reviewing licensure, insurance, and credentialing documentation. Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information appropriately. Strong written and verbal communication skills, including the ability to provide clear guidance to physicians and administrative partners. Ability to work independently, prioritize competing demands, and adapt to changing requirements. Expert level with Microsoft Office applications and shared network drives. Preferred Qualifications:
Experience with physician privileging, credentialing, or medical staff administration. Familiarity with Alberta Health Services Medical Staff Rules, Medical Affairs processes, CPSA licensure, and CMPA coverage requirements. Experience working in a surgical department, academic medicine, or hospital-based environment. Experience interpreting policies, procedures, and regulatory requirements and applying them in practice.

Skills Required