Job Description

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Position Summary:

Under the direction of Financial Officer, the Financial Administrator (FA) provides administrative and fund management support for all funds within their jurisdiction. The FA will regularly monitor and report on the financial activity of all funds and ensure compliance with all internal and external policies and regulations. The FA will participate in ensuring a smooth functioning of the financial management of departments within their jurisdiction.



Primary Responsibilities:Administer funds and act as a primary point of contact for PIs requiring financial administration services. Initiate and process a number of accounting activities such as opening accounts/funds, journal entries, past payroll transactions, advances, requisitions, expense reports, petty cash, supplier invoices and procurement card purchases, check deposits, accounts receivable (i.e. request for invoicing, detail code and client ID). Monitor funds by reconciling expenses and deposits against the general ledger and resolve discrepancies. Validate all transaction types, via the appropriate Financial Services reporting tools/protocols to ensure that transactions are compliant and accurate within policies and regulations. Assist clients with creating budget plans and monitor/reconcile transactions accordingly Coordinate the opening, termination, or extension of new funds by filling in the necessary documents and coordinating with appropriate parties. Gain access to confidential information regarding gifts, donations and donor's data and information). Monitor fund openings and expenses as per agreements. Monitor monthly outstanding accountable advances report and help with the settlement of the transactions. Administer purchase order (PO) requests, creation, or cancelation/liquidation, and ensure compliance and accuracy of information. Administer all financial WD processes and act as a primary point of contacts for all staff requiring financial WD related services. Organize and provide training and assistance to departmental staff, on financial affairs and policies to ensure best practices are followed. Assist the Financial Officer with special projects as required and perform other related duties.


Other Qualifying Skills and/or Abilities:

Strong knowledge of accounting and financial management principles. Service-oriented with proven excellent customer service skills. Proven ability to effectively communicate and interact with various levels of administrative and academic staff. Excellent analytical and problem-solving skills. Demonstrated organizational skills, ability to multi-task, prioritize and meet deadlines. Ability to work autonomously and as part of a team. Facilitate and maintain strong, consistent, and positive communications, oral and written in both English and French. Knowledge of McGill University's financial policies and procedures is an asset. Knowledge of McGill fund types (or other University), including experience working with operating funds is an asset. Proficient with computerized applications including spread sheets, databases, word-processing software, Banner FIS, Crystal reports and WorkDay.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (fluent) on a scale of 0-4.



As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible)*
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)*
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.



Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (fluent) on a scale of 0-4.



For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
DEC III Related Experience /
Hourly Salary:
(MUNACA Level G) $31.19 - $38.65
Hours per Week:
33.75 (Full time)
Supervisor:
Finance Officer
Position End Date (If applicable):
2026-09-27
Deadline to Apply:
2025-07-09McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.