Job Description

Position Overview

The Financial Administrator is responsible for managing the school's day-to-day financial operations, maintaining accurate financial records, and supporting the long-term financial sustainability of the school. This role works closely with the Principal, Board of Directors, and other administrative staff to ensure compliance with accounting standards, non-profit reporting requirements, and school policies.

Key Responsibilities

Financial Management & Reporting

Prepare, maintain, and reconcile accurate financial records, including general ledger, accounts payable, accounts receivable, and payroll. Prepare monthly, quarterly, and annual financial statements for the Principal and Board of Directors. Develop and monitor the annual operating budget in collaboration with school leadership. Track restricted and unrestricted funds, ensuring compliance with donor and grant requirements.
Tuition & Fees Administration

Manage tuition billing, payment plans, and financial aid disbursement. Communicate with families regarding invoices, payment deadlines, and outstanding balances. Coordinate with admissions staff on enrollment deposits and refund policies.
Compliance & Audit

Ensure compliance with applicable federal, provincial, and non-profit financial regulations. Prepare and coordinate materials for annual audits and work with external auditors as needed. Maintain internal controls to safeguard the school's assets
Payroll & Benefits Administration

Process payroll accurately and on time, ensuring compliance with CRA requirements. Administer employee benefits and maintain accurate HR and payroll records. Track vacation, sick time, and other leave balances.
Board & Stakeholder Support

Provide timely financial updates and analysis to the Principal and Board Finance Committee. Support strategic planning by modeling financial scenarios and forecasting cash flow. Assist with grant applications, reporting, and donor stewardship by providing financial data.

Qualifications

Education & Experience

Diploma or degree in Accounting, Finance, or Business Administration (CPA designation or in progress preferred). Minimum 3-5 years of accounting or financial administration experience, preferably in a non-profit or educational environment. Familiarity with non-profit accounting standards and CRA charity reporting requirements is an asset.
Skills & Competencies

Strong proficiency with accounting software (e.g., QuickBooks, Sage) and Microsoft Excel. Excellent organizational skills and attention to detail. Ability to communicate financial information clearly to non-financial stakeholders. Strong ethical standards, confidentiality, and commitment to the school's mission.
Job Type: Full-time

Pay: $35,327.70-$56,546.38 per year

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off
Work Location: In person