About us We are professional, supportive, and collaborative. Our work environment includes:

• Growth opportunities
• Flexible working hours

JOB DESCRIPTION TITLE: Finance & Operations Coordinator TYPE: Virtual, Part-Time for the first 1year, with a possibility in becoming full time
DURATION: From April 24th, 2023, to March 31, 2024, possible extension
SALARY: $19,500 to $25,500 Annually REPORTS TO: Executive Director BC Hospice Palliative Care Association (BCHPCA) is a not-for-profit, membership organization, which has been representing individuals and organizations committed to promoting and delivering hospice and palliative care to British Columbians since 1986. Our Members provide a broad range of services to British Columbians and Yukoners who are dying and to their loved ones who are grieving; BCHPCA Members provide these services in all regions of the Province and Territory. SUMMARY: The Finance & Operations Coordinator will support the day-to-day, finance and operations at BCHPCA and ensure the smooth and efficient running of the organization by providing coordination in:
All financial matters, including budget development, planning & reporting; managing the accounts, payroll and financial reporting of project-funded activities and grant-giving programmes. This will also include operational matters, including managing HR requirements, volunteer and internship programs and overseeing activities to ensure safe and cost-effective coordination of the association\'s operations. KEY RESPONSIBILITIES

• Improve operational systems, processes and policies --specifically, better coordinating of reporting, information flow and organizational planning
• Coordinate and increase the effectiveness and efficiency of support services to the Executive Director (ED) and Board Members of the association

FINANCIAL RESPONSIBILITIES

• Ensure efficient functioning and documentation for all financial systems including; receipts, disbursements, billing, payroll, bookkeeping, budgeting, and accounting.
• Support day-to-day financial components such as Insurance, Payroll, Benefits, WCB, CRA compliance, Amortization, Tax and Charity Law.
• Create and maintain excellent financial controls, policies, and procedures.
• Prepare monthly and as-needed financial reports and updates on Profit/Loss, Amortization, Budget to date, etc. to the Executive Director and Board of Directors and Finance Committee
• Work within software such as QuickBooks Online, Stripe and Paypal and WildApricot Member Database system, as well as researching how to fully utilize such software.
• Coordinate the annual audit with the independent Auditor and the Executive Director.
• Provide reports on projects/program budgets and expenditures, monthly programs and displaying an in-depth knowledge of various accounting codes and classes, bank and MC reconciliations.
• Support the annual finance planning/budgeting processes and assist the Executive Director in preparing the annual operating budget.
• Work with staff and board and stakeholders to develop/implement program budgets.
• Ensure the accountability of grant utilization, fund allocation, fund usage, and proper execution.

OPERATIONS RESPONSIBILITIES

• Researching and compiling information relevant to the association\'s operations
• Assisting in the creation/updating of association policies and processes
• Assisting with special projects and programs, such as budgeting, administration and project coordination
• Supporting the budget and financial management of the organization; identifying potential funding sources, developing grant proposals, and cultivating relationships with corporate donors and stakeholder

ADMINISTRATIVE RESPONSIBILITIES

• Coordinate the Finance and Audit Committee meetings, as well as drafting agenda and taking minutes
• Providing administrative support to the Board and Executive Director, including; creating, updating and organizing meeting notes and minutes
• Responding to form submissions and queries from the public and then relaying information to the correct staff, board and membership stakeholder
• Managing BCHPCA\xe2\x80\x99s workspace, google drive and ensuring that information is up to date and organized

VOLUNTEER AND INTERN RESPONSIBILITIES

• Collecting and managing volunteer and intern information
• Overseeing volunteer and intern onboarding documents and information
• Assisting or facilitating on-boarding tasks
• Support the team in supervising of volunteers and interns

DESIRED EDUCATION/EXPERIENCE:

• Experience as an Administrative professional (including but not limited to administrative assistant, project coordinator or office manager
• Minimum of 3 years of experience as a bookkeeper or financial administration
• Strong understanding of Google Suite, Zoom, Doodle Poll, etc
• Excellent organizational skills
• Ability to handle and prioritize multiple tasks
• Ability to set and meet deadlines
• Excellent written and verbal communication skills
• Ability to work independently & collaboratively
• Willingness to learn and try new things!

NICE TO HAVE\xe2\x80\x99S:

• 5+ years in an Administrative role
• Experience working in the non-profit sector; social services or health
• Knowledge and/or experience in hospice palliative care
• Knowledge of Records Management Processes
• Diploma, Certificate or Degree in Office Administration, Business Administration, Finance, Bookkeeping, HR training or other relevant education

ABOUT YOU:

• You believe in Equity, Diversity & Inclusion
• You have a passion for equitable access to healthcare
• You thrive in a collaborative environment
• You\xe2\x80\x99re creative and innovative
• You want an opportunity to grow, learn and gain non-profit experience in the health sector while working collaborately with partners

Job Types: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 20 per week Salary: $19,500.00-$25,500.00 per year Benefits:

• Paid time off

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 2 years (required)
• Administrative: 3 years (preferred)

Work Location: Hybrid remote in Vancouver, BC V6P 6G5 Application deadline: 2023-04-10
Expected start date: 2023-04-24