Job Description

Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Accounting, Level C
Job Title
Finance Manager
Department
UBC Library I Finance and Facilities
Compensation Range
$7,283.75 - $10,474.08 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
July 2, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
JOB SUMMARY
Manages and administers all applicable funds within UBC Library. Responsible for the financial administration of the Library's operations including Collections accounting and Budget Division as well as the effective day-to-day Library's financial operations. Provides support to library senior management by preparing appropriate financial reports and statements to facilitate decision making. Assists Director with budgeting and planning. Ensures compliance with and provides advice on University policies and generally accepted accounting principles. Analyzes and provides interpretation on operational results and recommends measures to improve the results of operation, including changing policies and practices. Coordinates contracts and payment compliance with Supply Management and Accounts Payable including being the Purchase Card Coordinator for UBC Library.
WORKING RELATIONSHIPS
Reports to the Director, Finance & Facilities, UBC Library. Works independently under the general direction of the Director, Finance & Facilities for all accounting and finance matters. Also receives general direction from the Assistant University Librarian, Collections and Technical Services for any matters relating to the Library's Collections budget. Works with faculty and staff of academic departments who manage Collections funds. Works closely with the Department of Financial Services staff. Liaises with the Bookstore, and other University Departments as well as vendors.
DUTIESResponsible for monitoring and administering Library worktags (Program, Project, Gifts and Grants) and all applicable funds. Decides, develops and implements appropriate financial systems and controls for fund accounting. Reviews all Library Funds and worktags, for accuracy and completeness of accounting records. Administers and controls department expenditures. Responsible for establishing, managing, maintaining and reconciling accounts, preparing analyses and resolving discrepancies. Responsible for providing support to library senior management with timely financial reporting and management reporting tools to facilitate decision making. Provides interpretations and recommendations to managers. In the absence of the Director, Finance and Facilities, makes decision relating to financial matters based on financial and management tools above. Prepares the financial statements, management reports, forecasts, provincial reporting and other financial analyses. Assesses, decides and implements the appropriate accounting treatment. Ensures that financial statements and analysis of financial data are organized and presented in an appropriate format. Assists Director, Finance & Facilities with strategic budget planning and the development of budgets and forecasts. Analyzes the results of operations. Provides operational explanations as to the variances relating to comparative results and budgeted funding. Recommends solutions to mitigate unfavourable variances to both comparative results and budgeted expenditures. Decides on the appropriateness of interfund transfers and authorizes the transfer of funds and expenses. Monitors operating accounts and PGs. Provides costing analysis for FFS operations and other support for funding requirements. Recommends measures to improve the operations based on financial analysis. Determines and implements measures to improve the cash flow of the operations. Develops, evaluates, recommends and implements policies, standards and procedures regarding financial and budget issues as required. Ensures compliance with and provides advice on University policies and generally accepted accounting principles. Performs audits. Evaluates business processes and makes recommendations for reduction of costs or for increase of revenues/funding. Creates improvements to the business processes. Establishes key performance measures for the Library and evaluates the appropriateness of these key measures under present environment. Recommends and decides on business solutions to the operational functionality of the Library. Analyzes financial support for budgets including impact of changing business processes to the funding requirements. Recommends increases and decreases in funding based on the financial analysis. Recommends means of obtaining funding requirements. Evaluates and implements business processes to crystallize any benefits to the Library and the University. Manages, supervises and trains staff handling the day to day functions of billing and accounts receivable, accounts payable, purchasing and financial accounting to ensure unit requirements are met. Responsible for accuracy of financial information and ensures appropriateness of financial information Responsible for hiring, training, supervising, evaluating, disciplining, and terminating staff including establishing performance standards and conducting performance reviews; resolving personnel problems and disciplining staff; advising on and determining professional development and training; assessing the overall operating level of staff and ensuring adequate staffing levels are met. Trains and coaches, individually and in-groups, managers in the Library in accounting policies and procedures. Recommends, and develops professional development improvements for staff. In collaboration with Supply Management, manages processing and approval of contracts and determining payment compliance for goods and services including commodity taxes and withholding taxes. Rationalizes the purchase function and evaluates efficiency and effectiveness of expenditures and analyzes the value for expended funds. Witholds payment if the goods and/or services does not meet the contracted requirements. Liaises with vendors, including issue resolution. Makes decision to assert pricing advantages. Maintain a healthy relationship with vendors and stakeholders. As Visa Card Coordinator, performs spot audits of Visa Card users and makes decision to request to abort users privilege when warranted. Performing other related duties and, in the absence of, assumes the responsibilities of the Director, Finance and Facilities.

EXERCISING JUDGEMENT / IMPACT OF DECISIONS / CONSEQUENCE OF ERROR
Exercises considerable judgement and discretion in planning, co-ordinating and directing the activities of direct reports. Accuracy and timeliness are essential as errors and delays may result in financial loss and/or damage to the reputation of the Library and UBC. Proper documentation of purchases and payments must be readily available for audit purposes. Errors in judgement will negatively impact the Library's operations, cash flow within the Library and the overall integrity of accounting and fund management.
SUPERVISION RECEIVED
Reports to the Director, Finance & Facilities. Works independently with general direction of the Director, Finance & Facilities for all accounting and finance matters. Also receives general direction from the Assistant University Librarian, Collections and Technical Services for any matters relating to the Library's Collections' budget.
SUPERVISION GIVEN
Is responsible for the operation of the Collections Accounting and Budget Division and other accounting areas within the Library. Responsible for the hiring, training and development, evaluation, disciplining and termination of direct reports. Provides daily supervision to staff in assigning work, monitoring quality and output to ensure unit requirements are met. Provides tools for decision making and makes decisions based on objective financial information.
MINIMUM QUALIFICATIONS
University degree in a relevant discipline. Completion of an accredited accounting program (CA, CGA, CMA) preferred. Minimum five years of related experience or an equivalent combination of education and experience including a minimum four years of experience at a supervisory level preferably within a unionized setting. Experience in financial reporting, budget planning and forecasting required. Knowledge of accounting, audit, budgeting principles and practices and financial reporting and general business practices required. Knowledge of generally accepted accounting principles (GAAP) required. Ability to supervise and manage staff. Computer experience required.Willingness to respect diverse perspectives, including perspectives in conflict with one's own Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.

PREFERRED QUALIFICAIONS



Undergraduate degree in a relevant discipline and Completion of an accredited Accounting program (CA, CGA or CMA).Minimum of five years experience or the equivalent combination of education and experience. Experience with financial management and administration at UBC preferred. (Workday, Adaptive, Office Connect, Calumo online payment system). Knowledge of University policies and procedures related to budgeting, finance reporting, procurement, internal control and payroll matters preferred. Demonstrated ability to plan and execute workflow and to coordinate the work of staff to meet unit requirements. Ability to exercise judgement in the interpretation of operational and human resources policies and procedures. Demonstrated supervisory, leadership and interpersonal skills. Effective oral and written communication, organizational, interpersonal, analytical and problem-solving skills. Ability to take initiative, exercise tact and discretion and judgement in complex situations. Ability to work with multiple priorities and meet deadlines. Ability to work both independently and within a team environment.