Job Description

The Finance Coordinator is an integral member of the Finance team. Responsibility of analysing, preparing, entering and verifying data for payroll processing on a bi-weekly cycle, ensuring employee pay issuances are accurate and all direct and ancillary documentation is issued per legislation and regulatory requirements. This role will support areas of finance that include, grant writing, budgeting, and asset management. The Finance Coordinator also provides support to the Director of Finance, Finance Manager and Deputy Treasurer to ensure the successful operation of the finance group.
Core Responsibilities:

• • Processing payroll and ensuring accurate deductions and benefits administration as per CRA guidelines.
  • Maintain updated employee records relevant to payroll.
  • Maintain payroll records and oversee the issuance of bi-weekly payments for multiple locations in both union and non-union environments.
  • Calculate and input payroll data, including voluntary and involuntary deductions, retroactive and additional pay items, vacation allotments, payments on termination, garnishments, and other relevant pay-related elements.
  • Review pay-related submissions for completeness, ensuring adherence to government legislation, Township policy, and the CUPE collective agreement.
  • Proactively liaise with HR or department heads when data is incomplete, non-compliant, or clarification is needed on submissions.
  • Investigate and rectify payroll discrepancies and errors, addressing employee pay-related queries, and providing accurate payroll information. This includes clarifying policy, procedural, and legislative requirements when necessary.
  • Transmit the direct deposit file to the bank, validate its acceptance, and promptly address any rejected deposit amounts to guarantee timely and precise payment to employees.
  • Prepare and distribute T4 slips and T4 summaries, Records of Employment, and manage remittances to Canada Customs, Revenue Agency, OMERS, WSIB, EHT, CUPE, school boards, the County of Wellington, benefit providers, and other entities as mandated.
  • Assist departments in tracking grant funds and ensuring compliance with grant requirements.
  • Prepare financial reports for grantors as required.
  • Coordinate the procurement process, ensuring transparency and compliance.
  • Monitor and track contract obligations and ensure timely payments.
  • Assist in the preparation, monitoring, and analysis of the annual budget.
  • Generate monthly, quarterly, and annual financial reports for internal departments.
  • Assist in Maintaining up-to-date records of municipal assets, ensuring they are properly classified, valued, and depreciated in line with Canadian public sector accounting standards.
  • Assist in tracking the lifecycle of assets from acquisition to disposal, ensuring timely maintenance, and coordinating replacements or disposals as necessary.
  • Assist in the preparation of periodic asset reports that detail the status, valuation, and condition of municipal assets.
  • Assist in the development and periodic review of the organization\'s asset management strategy, ensuring alignment with financial capabilities and infrastructure needs.
  • Ensure compliance with municipal, provincial, and federal financial regulations.
  • Collaborate with other departments to provide financial insights, support budgeting, and address any discrepancies.
  • Liaise with external auditors, consultants, and government officials as needed.
  • Recommend improvements in financial processes and systems.
  • Stay updated with new trends and technologies in municipal finance.
  • Undertake special projects as requested and perform all other related duties as assigned.

• 2 - 4 years of progressive Finance/Payroll experience, with a solid understanding of general finance practices.
• Bachelors/Post-secondary diploma in Business Administration, Accounting/Finance, or a related program.
• Experience in using finance & payroll software, specifically Easypay, and Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook.
• A willingness to engage in continuous professional development to stay aligned with the evolving legislative/regulatory environment.
• Skills & Abilities:
• • Strong quantitative and analytical problem-solving capabilities.
  • Detail-oriented nature, prioritizing accuracy even under time constraints.
  • Outstanding communication capabilities, underpinned by a robust customer service ethos.
  • Skilled in setting priorities and juggling multiple deadlines.
  • Team-oriented mindset with a capacity for collaborative work.
  • Proven ability to uphold confidentiality, exhibiting discretion and sound judgment.

• Working knowledge and experience of asset management.
• Certifications:
• • Possession of, or willingness to pursue, any of the following designations: Chartered Professional Accountant (CPA), Payroll Compliance Practitioner (PCP), or Certified Payroll Manager (CPM).