Job Description

Job Title

: Finance Coordinator - Accounts Payable

Location:

On-site; Richmond Hill, Ontario

Job Type:

Permanent Full-time

Department:

Finance

Work Hours per Week:

40 hours/week

Salary:

$40,000.00 to $45,000.00 Annually

Job Summary:

The Finance Coordinator is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, staff expense reimbursements, and payments. This role requires strong attention to detail, organizational skills, and the ability to work collaboratively across departments to maintain financial accuracy and compliance with company policies.

Key Responsibilities:

Process, verify, and reconcile vendor invoices, purchase orders, and expense claims. Ensure all invoices are coded correctly, authorized, and entered into the accounting system. Prepare and process weekly, bi-weekly, or monthly payments (cheques, EFTs, wire transfers). Monitor accounts to ensure timely payments and resolve discrepancies. Maintain accurate vendor files and payment records. Ensure adherence to company policies, internal controls, and audit requirements. Support month-end and year-end closing activities, including accruals and reconciliations. Assist in the preparation of financial reports as needed. Respond to vendor inquiries regarding invoices, payments, and account statements. Collaborate with procurement and other departments to resolve invoice or purchase order issues. Maintain positive working relationships with external suppliers and internal stakeholders. Identify opportunities to streamline and improve accounts payable processes. Assist in system upgrades, automation initiatives, and workflow enhancements. Provide backup support for other finance functions as required.

Qualifications:

Diploma or degree in Accounting, Finance, or a related field (or equivalent experience). Minimum 2-3 years of experience in accounts payable or a finance-related role. Strong knowledge of accounting principles and AP processes. Proficiency in MS Excel and accounting software (e.g., Sage, QuickBooks, SAP, NetSuite, or similar). Excellent attention to detail, accuracy, and organizational skills. Strong communication and interpersonal skills. Ability to manage multiple priorities and meet deadlines.
We are committed to fostering an inclusive and accessible environment. We welcome and encourage applications from individuals with diverse backgrounds. Accommodation is available upon request throughout the recruitment process. Please inform your recruiter if you require any accommodation during the interview.

Job Types: Full-time, Permanent

Pay: $40,000.00-$45,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Extended health care On-site parking Vision care
Experience:

Accounts payable: 2 years (required)
Work Location: In person