Job Description

Department: Labour, Skills and ImmigrationLocation: HALIFAXType of Employment: TemporaryUnion Status: NSGEU - NSPGClosing Date: 17-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Labour, Skills and Immigration (LSI) works as a trusted partner to grow the population, develop our current and future workforce, and foster inclusive, safe and fair workplaces. This includes welcoming people from across Canada and the world, helping people prepare for job opportunities and build the skills they need, promoting safe work environments and helping employers and employees know their rights and responsibilities. We work together to create a future where everyone has an opportunity to thrive.

At the Nova Scotia Apprenticeship Agency, we work to provide Apprenticeship training leading to Certification in the Skilled Trades for all Nova Scotians. We have offices throughout Nova Scotia in Halifax, Bridgewater, Kentville, Yarmouth, Truro, Port Hawkesbury, New Glasgow and Sydney.

About Our Opportunity

The Nova Scotia Apprenticeship Agency requires a Finance Clerk to provide administrative support related to over $35M in funding for a variety of programming.

This position reports to Manager, Special Initiatives.

Primary Accountabilities

Responsibilities as the Finance Clerk include:

• Review and verify all documents submitted by the department/program prior to processing to ensure they conform to governmental and departmental policy. Ensures all invoices are submitted, have proper back-up documentation, authorization, vendor and tax coding, and cost centre/order numbers are assigned properly.
• Ensure accurate and timely accounting of accounts payable and their related recoveries and revenues. The Clerk is also responsible for ensuring the timely collection of outstanding accounts receivables.
• Set up accounts receivable customer vendors in the verifies customer contact information for accuracy.
• Prepare accounts receivable invoices (verifies revenue, fee, recover, and HST/GST general ledger account codes/amounts and cost centre for accuracy and resolves discrepancies).
• On a monthly basis, reconciles various cost centres and accounts payable/receivable.
• Respond to vendor and staff inquiries in a timely manner with regard to the payment of claims and invoices. Provides financial information for assigned clients in adherence with departmental policies and accounting procedures. Resolves payment disputes between client departments and other government agencies.

Qualifications and Experience

To be successful in this role you have a one-year business or office administration course with a minimum of (3) years experience of administrative support. An equivalent combination of training and experience may be acceptable.

• Knowledge of and experience with computers and general office software (Microsoft Office - Word, Excel, Teams, PowerPoint, Outlook)
• Knowledge of Accounts Payable
• Good oral and written communication skills
• Experience in general office protocol, practices and/or procedures; correspondence and document management
• Experience in responding to inquiries from internal and/or external clients

Although not required, the following would be considered an asset:

• Previous experience in finance and/or accounting related to business and/or government operations

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

Additional Information

This is a Temp employment opportunity with anticipated end date of March 29, 2024. The appointment status (term, temporary or casual) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department specific flexible working schedules.

Pay Grade: CL 18Salary Range: $1,675.62 - $1,874.80 Bi-Weekly
Employment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.