Job Description

Staffmax is assisting our client in Calgary, Alberta, in their search for a Finance Clerk to provide financial and operational support from June 1, 2024, to March 31, 2025.Role Overview:In a fast-paced, high-demand environment, the Finance Clerk will handle financial tasks and may also engage in operational and administrative duties. Reporting to the Executive Administrator, you will support the Executive Vice-President Office team with a variety of medium-complexity tasks, both routine and varied, based on workload and priorities.Mandatory Requirements:

• Education: Secondary school diploma or a combination of education, training, and relevant work experience.
• Experience:

• 12 months of relevant experience in a business environment within the last six months.
• Experience providing financial administrative support to executives, VPs, CEOs, and management within the last six months.
• Security Clearance: Reliability level security clearance at the time of bid closing.

Key Skills:

• Excellent time management and organizational skills.
• Proficient communication skills, both written and verbal.
• Strong problem-solving abilities, mental agility, resilience, and tact.
• Exceptional planning skills and discretion in handling sensitive information.
• Reliability, promptness, and a positive attitude.
• Proficiency in Microsoft Office applications: Outlook, Word, Excel, PowerPoint, OneNote, Teams, Edge, OneDrive, and SharePoint.

Preferred Qualifications:

• Knowledge of Government of Canada business processes, including the Financial Administration Act and the approval process.
• Familiarity with IRIS Systems, SAP Financial System.
• Experience with AMEX Global Business Travel (GBT) system.
• Knowledge of GCdocs.
• Skills in event and hospitality management.
• Experience in budget and accounts reconciliation.
• Practical application of Sections 32 and 34 of the Financial Administration Act.
• Application of Delegated Financial Spending Authorities.
• Understanding of the National Joint Council Travel Directive.

Responsibilities:

• Handle travel requests and expense reports using the travel system.
• Review and ensure accuracy of travel requests and expense reports.
• Create and complete transactions in SAP IRIS for acquisition card purchases.
• Convert documents into PDFs, compile, add bookmarks, and share via SharePoint/OneDrive/OneNote.
• Manage meeting schedules, resolve scheduling conflicts, and maintain Outlook calendar systems.
• Pull financial reports, analyze data, and prepare recommendations in SAP IRIS.
• Process acquisition card transactions and procure goods/services using Government of Canada Acquisition Cards.
• Track materials, follow up, and mark tasks complete.
• Maintain electronic filing systems.
• Proofread documents for approval, ensuring proper cost coding and documentation.
• Handle confidential and sensitive information.
• Order office supplies and record purchases in SAP.
• Complete necessary forms and other related administrative and financial tasks.
• Organize meetings and events, collaborate to resolve scheduling conflicts, and manage logistics and hospitality.
• Take and transcribe meeting minutes, track follow-up actions, and ensure proper document formatting and grammar.

Deliverables and Expectations:

• Provide reliable and responsible administrative and financial support services.
• Ensure timely and accurate handling of tasks and logistics.
• Maintain organized, up-to-date, and accessible information.
• Build strong working relationships across the organization.
• Produce accurate documentation and maintain confidentiality.

Client Service:

• Be a reliable team member.
• Provide courteous, tactful, and timely assistance.
• Ensure weekly approval of timesheets by the designated supervisor and submit monthly invoices.

Conditions and Requirements:

• Work Monday to Friday, 7.5 hours daily (excluding lunch breaks) between 7:30 am and 4:00 pm.
• Primarily office work with occasional heavy lifting/carrying.
• Open office environment with hybrid work conditions until further notice.
• Handle tight deadlines, changing priorities, and challenging interactions.

Support Provided by CER:

• Access to information, data, reference materials, and a furnished computer/laptop.
• Workspace in the office building and hybrid work conditions as applicable.
• Excludes Federal Statutory Holidays.

Application Instructions:Please submit resumes and Security Clearance Certificates by 2:00 pm MDT on May 31, 2024, for consideration.We thank everyone who applied. Only those selected will be contacted.
Company:Staffmax Staffing & Recruiting,

Staffmax