Job Description

Please apply with a cover letter and resume online.

Position Conditions:

This full-time permanent position of 36.25 hours per week will be offered in accordance with conditions identified in the Collective Agreement between the City of Brandon and CUPE Local 69. First consideration will be given to current City of Brandon CUPE employees. The City of Brandon reserves the right to underfill this position.

NOTE:

The successful applicants must pass a Criminal Record Check and Background Check.

Rate of Pay:

$25.94 - $28.02 (2025 rates)

Closing Date:

11:59 PM on November 3, 2025

This competition will include testing and an interview.



PURPOSE OF POSITION



This position is responsible for the accounts payable function within the Finance Department and provides corporate wide training and support to the Corporation. This position provides excellent service delivery to both internal and external customers, is part of a team and is responsible for performing other clerical functions within the department when required.

The Finance Department endorses the Lean philosophy and requires all positions to incorporate and promote lean processes within their functions and duties.



TYPICAL DUTIES AND RESPONSIBILITIES

Responsible for reviewing the work of others to ensure the accuracy of expense coding, tax coding, vendor information, and compliance with City Policies and Procedures; Responsible for posting accounts payable batches from all City departments; Responsible for reviewing, approving, and issuing payments from the accounts payable system including electronic funds transfers to direct deposit vendors ensuring payments are made in accordance with City policies; Responsible for the development, implementation, and delivery of accounts payable training, and ongoing support within the Corporation; Responsible for balancing the accounts payable sub-ledger to the accounts payable general ledger account; Responsible for reconciling purchasing cards and corporate cards monthly; Performs monthly process of downloading and reconciling purchasing & corporate cards Responsible for processing monthly hydro transactions and weekly fuel transactions; Prepare, reconcile and submit monthly returns for Goods & Services Tax and Retail Sales Tax and respective year-end reconciliations; Responsible for maintaining process documentation for tasks and duties performed by this position; Responsible for maintenance and accuracy of vendor records and information; Responsible for reviewing vendor statements and liaises with vendors on outstanding balances; Responsible for issuing purchase orders for user departments and matching received invoices to the purchase orders for payment when required; Manages accounts payable enquiries made by phone, in person, or in writing, in a courteous and expedient manner; Contributes to month end and year end procedures; Provides recommendations for process improvements; Provides excellent customer service to all external and internal customers; Performs some of the responsibilities of other clerical & customer service functions within the department due to staffing levels or when increased workloads require attention.

NOTE:

This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent.

MANDATORY QUALIFICATIONS & EXPERIENCE

Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma Post-secondary coursework in Accounting, Business or a related field; Minimum two (2) years of clerical experience in a computerized office setting; Must be proficient in: Microsoft Office Suite (Word, Excel, Outlook); Accounting processes/procedures; Investigative, analytical and evaluative skills; Mathematical computations; Written communication; Customer service.

PREFERRED QUALIFICATIONS & EXPERIENCE

Accounts payable experience is an asset; Dynamics Great Plains software experience.

WORK CONDITIONS

The Accounts Payable Clerk works independently and in a team environment.



Work in a shared and consultative manner with other employees (daily); Wide variety of tasks requiring ability to manage multiple unrelated projects and make independent decisions (daily); Work is normally subject to periodic checks by a member of the Finance Management Team who are available for advice on difficult or unusual problems, as well as through internal controls, audit, and review of reports (occasionally); Responsible to the AP Specialist.

NOTE:

The conditions described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Please contact HR@brandon.ca for a complete job description



The City of Brandon is committed to an inclusive, barrier free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require an accommodation. If you are interested in finding out more about the City of Brandon job opportunities as soon as they are posted, please follow us on Facebook or X!