Job Description

INSTITUTION: Lady Davis Research Institute

CIUSSS-COMTL / Jewish General Hospital

TITLE:

Finance - Administrative Assistant

SERVICE

LDI Administration

POSITION TYPE:

Full Time (35 hours per week) or Part Time (minimum 21 hours per week)

START DATE:

January 2026 (TBD)

Under the responsibility of the Associate Director of Finance of the Lady-Davis Institute

MAIN TASKS

Reconcile payments received from various research sponsors via wire transfer or cheque

Gather and verify supporting documents and related payment details

Communicate with payment sponsors and internal stakeholders to resolve payment inquiries

Post deposits to accounting ledgers

Organize and maintain journal entries and supporting documentation

Maintain and update in-house database for received payments and deposit transactions

Assist with month-end and year-end closing activities

Assist with reimbursement requests processing

Collaborate with Financial officers and other departments as needed

JOB QUALIFICATIONS AND REQUIREMENTS:

College (DEC) studies in accounting or administrative field preferred.

High level of accuracy and strong attention to detail

Excellent written and verbal communication and interpersonal skills

Strong problem-solving abilities

Team-oriented with a collaborative mindset

Proficiency in Microsoft Excel for data management

Ability to work independently, able to take initiative

Bilingual: French and English.

ELIGIBILITY REQUIREMENTS:

Candidate must be able to work legally in Canada (Canadian citizens or permanent resident, or work permit holder).

SALARY AND BENEFITS

(According to LDI HR policy)

Salary scale between $22.99/hour and $30.66/hour (assessed by LDI HR)

: 1.667 days per month (if full time hours worked). Vacation computation is based on 12 months from May 1st to April 30th (to be used the following reference year).

: 9.6 days per year. Sick day's computation is based on 12 months from December 1st to November 30th. Effective after 3 months of employment, not transferable, payable if not taken. Please note that 3 of those 9.6 days can be taken for personal reasons. (Full-Time employees only)

13 days per year following the Jewish General Hospital - Statutory Holidays schedule. (Full-Time employees only)

: Admissible to group plan after 3 months of employment. Your department will cover 50% of the cost associated with the Health and Dental coverage. Additionally, LDI employees contributing to the LDI Blue Cross Health and Dental Insurance Plan and their dependents (for families and single parents) are eligible for an additional taxable benefit called the LDI Health Supplementary Fund (referred to as the Health Spending Account (HSA) at Blue Cross). Under this program, employees get an allocated amount between $250 and $500 per year depending on their insurance coverage (single, single parent, family) that can be used for health costs not covered under our group insurance plan or the provincial health plan

: By virtue of the Act respecting the Government and Public Employees Retirement Plan you will be contributing to the Government and Public Employees Retirement Plan (RREGOP).

The Lady Davis Institute (LDI) is committed to equity, diversity and inclusion within its community. The LDI has an equal opportunity employment program and welcomes applications from all qualified candidates, regardless of their characteristics, with the skills and knowledge to productively engage with diverse communities. Accommodation for any part of the application process may be provided to people with disabilities who request it.

Job Types: Full-time, Part-time

Pay: $22.99-$32.67 per hour

Expected hours: 21 - 35 per week

Work Location: In person