Finance & Administrative Assistant

Edmonton International Airport, AB, CA, Canada

Job Description

About Indigenous Box


Indigenous Box is a fast-growing, Indigenous-led gifting and e-commerce company headquartered at the Edmonton International Airport. We connect Indigenous entrepreneurs and their products with customers who care, from curated gift boxes to large-scale corporate orders. Our mission is to create meaningful economic impact by uplifting Indigenous businesses across Canada.

As our operations expand, we are hiring a permanent Finance & Administrative Assistant to help manage our daily accounting and administrative functions. This is a key support role that contributes directly to the strength of our financial operations as we continue to grow.

About the Role


The Finance & Administrative Assistant is responsible for day-to-day finance tasks and general administrative support across the organization. This is a finance-focused position suited for someone experienced in bookkeeping, accounting systems, and office coordination.

Reporting to the Director of Finance (remote) and overseen by the Director of Operations (on-site), this role provides essential support to our financial operations and broader team. During an upcoming maternity leave, the Director of Finance will remain part-time in a strategic capacity; the Finance & Administrative Assistant will manage daily accounting functions throughout that period and continue as a permanent team member beyond it.

Key Responsibilities



Finance and Accounting



Own the invoicing and AR tracking process, ensuring timely billing and collection across all sales channels. Prepare and send customer invoices accurately and on time. Record all transactions in QuickBooks Online. Process supplier bills and schedule timely payments. Reconcile bank accounts, credit cards, and other balance sheet accounts. Support month-end close and assist with internal financial reporting. Maintain organized financial records for audits and tax filings. Monitor and help manage cash flow and payment schedules.

Payroll and HR Coordination



Collect and verify employee timesheets for payroll processing. Maintain confidential employee and benefits documentation. Coordinate payroll timelines and reporting with the Director of Finance.

Administrative and Operations Support



Maintain digital and physical filing systems using Microsoft 365 (SharePoint, OneDrive, Teams). Manage shared email inboxes, draft and send professional correspondence to vendors and clients. Communicate professionally by phone, email, and in person when coordinating with clients, suppliers, and team members. Support communication between finance, sales, and operations. Assist with administrative tasks such as scheduling, document formatting, and vendor forms. Help with day-to-day office coordination as needed.

Qualifications



Required



3-5 years of experience in bookkeeping, finance, or administrative support. Strong understanding of accounts receivable, accounts payable, and invoicing. Proficiency in QuickBooks Online or a similar accounting platform. Competency in Excel, including pivot tables and formulas. High attention to detail and accuracy. Strong organizational and time management skills. Ability to handle sensitive information with professionalism and discretion.

Preferred



Experience working in a small business, start-up, or e-commerce environment. Familiarity with Shopify, ERP, or other integrated systems. An interest in Indigenous business, economic development, or social impact work.

Position Details



Full-time, permanent position. On-site at our Edmonton International Airport office and warehouse. Reports to the Director of Finance (remote) and Director of Operations (on-site). Compensation: $22-$26 per hour, based on experience.

Why Work With Us


This is an opportunity to be part of a purpose-driven, Indigenous-owned company that is creating real impact. At Indigenous Box, you'll play a critical role in building and maintaining financial processes that support the success of Indigenous entrepreneurs across Canada.

We offer a fast-paced, collaborative environment where you will learn, grow, and contribute to meaningful work that matters.

Job Types: Full-time, Permanent

Pay: $22.00-$26.00 per hour

Benefits:

Dental care Employee assistance program Extended health care
Education:

AEC / DEP or Skilled Trade Certificate (preferred)
Work Location: In person

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Job Detail

  • Job Id
    JD2874604
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Edmonton International Airport, AB, CA, Canada
  • Education
    Not mentioned