Job Description

Why work at Blaney McMurtry LLP?

Blaney McMurtry LLP

is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than seventy years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.

Our motto is "Expect the Best" and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.

A File Closing Assistant in a law firm is responsible for assisting with the finalization, organization, and closure of legal files. This includes preparing files for storage or destruction in accordance with firm policies and legal requirements. The role is administrative and clerical, supporting lawyers, law clerks, and legal assistants by ensuring that files are properly closed, documented, and managed for future reference or compliant disposal.

Key Responsibilities:

Review and audit legal files to ensure all necessary documents are present and properly executed. Prepare files for storage or destruction, including labeling, indexing, and updating file management systems. Coordinate the transfer of files to off-site storage or arrange for secure destruction in compliance with retention policies. Maintain accurate records of closed files and update file closure logs and databases. Communicate with legal staff to confirm file status and resolve outstanding issues prior to closure. Retrieve closed files from storage as needed. Assist with scanning, photocopying, and data entry related to file management. Ensure confidentiality and security of all client and firm information.

Qualifications:

Previous experience in a law firm or legal environment is preferred. Strong organizational skills and attention to detail. Ability to work independently and collaboratively within a team. Familiarity with legal file management systems and Microsoft Office Suite. Excellent verbal and written communication skills. Ability to handle sensitive and confidential information with discretion. Post-secondary education in legal studies is required.
Interested applicants should apply here. Only those candidates selected for an interview will be contacted. This position is full time on site.

If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.

We look forward to hearing from you and thank you for your interest.

Job Types: Full-time, Permanent

Benefits:

Dental care Disability insurance Employee assistance program Life insurance Paid time off RRSP match Vision care
Work Location: In person