Job Description

Why this role? We are seeking a File Opening Clerk to manage all firm files, from opening client files to maintaining accurate client information. This position plays an integral role in ensuring Bar Society requirements are met regarding client information and firm due diligence is completed.
Our ideal candidate is a highly attentive professional who is detail oriented, organized, and thrives in a fast-paced environment.
We offer a comprehensive benefit package that includes:

• Generous paid time off;
• Excellent benefits (some fully paid by firm, some cost-shared);
• RRSP matching program;
• Health and Wellness focus, including a wellness allowance; and,
• Flexible work-life integration

Core Duties and Responsibilities As a File Opening Clerk, your responsibilities will include:

• Monitoring file opening, prioritizing urgent requests and opening all others in a timely manner;
• Ensuring accuracy upon file opening, then maintaining accuracy throughout the life cycle of the file with updates to information as necessary;
• Identifying incomplete file information and researching/requesting missing information as required;
• Completing thorough and accurate conflict checks daily;
• Reviewing file opening procedures with new employees;
• Processing outgoing wires, credit card payments, disbursements, etc.; and,
• Supporting other accounting functions including billing, cheques, deposits, etc.

Qualifications and Skills To be successful, you possess the following qualifications and skills:

• Several years of experience in a data entry, data validation, or similar role required;
• Graduate of an Accounting program considered an asset;
• Exceptional attention to detail and proven organization skills;
• Aptitude for critical thinking, problem solving, and making sound judgement calls;
• Superior communication skills with a demonstrated ability to work with multiple stakeholders;
• Proven ability to manage time and demonstrated ability to handle multiple priorities in a deadline driven work environment;
• Ability to work independently, take initiative, and follow instructions with minimal supervision;
• Excellent team player who contributes positively to the team culture; and,
• Adept at using technology such as Outlook and the full Microsoft Office suite, and a talent for learning new computer programs quickly.

Why BOYNECLARKE LLP? We are a dynamic, fast-growing, full-service law firm located in downtown Dartmouth with spectacular views of the Halifax Harbour. We understand that the success and well-being of our clients and our colleagues is often rooted in our shared community, which is why we are deeply invested in giving back. We strengthen and support our commitment to community through various programs and initiatives, including a volunteer time program, employee-driven initiatives, and monthly community giving to employee-selected charities. We also understand that work-life integration, health, and wellness play an important role in our team\xe2\x80\x99s ability to be successful and maintain a healthy working environment. Through financial literacy programs, fitness classes, a wellness subsidy program, and committee-led initiatives, our colleagues thrive at BOYNECLARKE.