Job Description

Inuuqatigiit Centre for Inuit Children, Youth & Families is a multi service non-profit organization serving Inuit children, youth, and their families, dedicated to providing cultural, educational, and support services in a caring, respectful, and collaborative environment that fosters strong and proud Inuit children and families.



Position # 2025-167

Position Title Family Well Being Program Assistant

Posting Date September 19, 2025

Start Date ASAP

Hours Monday-Friday

Position Status Full-time, Indeterminate

Salary Range Inuuqatigiit Centre offers a competitive wage and benefits.



POSITION SUMMARY

Under the supervision of the Manager of Family Well-Being, the Family Well-Being Administrative Assistant supports the Family Well Being team in completing administrative tasks that maintains systems, improves communication within the team and other departments, and ensures a safe spaces for staff and clients in compliance with the current wise practices, relevant legislation and Inuuqatigiit Centre policies and procedures.



KEY DUTIES AND RESPONSIBILITIES

Assist in the implementation of effective outreach strategies through the development of communications to community, agencies and parents as requested e.g. call-arounds, bulletin board, flyers. Assist in the planning and delivery of safe and culturally appropriate family/community events and activities, Identify and report on concerns and issues related to health and safety to the Manager of FWB. Enter data into HR database and compile reports as required by the Manager of FWB Assist in distributing employee/agency communications, i.e., memos, newsletters Support the planning of events for employees as required Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from handwritten copy Distribute mail and other material for the FWB team and its clients, and coordinate the flow of information internally Distribute FWB and agency materials to other departments and organizations Answer telephone and electronic enquiries for the FWB team and relay telephone calls and messages appropriately May compile data, statistics, and other information to support research activities Other duties as required by the FWB Manager Support the development and maintenance of agency signage within the building. Research information requested by FWB staff and communicate the results effectively Support efficient team meeting planning and documentation. (ie agenda items documented and distributed, collecting staff points to add to agenda, minute taking and distribution to the team in a timely manner) Assist in the planning and confirmation of team events Purchase supplies needed for clients as requested by FWB team workers, in collaboration with the FWB Manager. Regularly participate in supervision meetings with the FWB Manager Support FWBp staff with the planning and implementation of the annual Christmas Sponsorship Program, including greeting sponsors appropriately when receiving their sponsorship, electronically documenting items received by sponsors, organizing the storage of gifts in an efficient system before distribution, supporting staff collecting the sponsorships to deliver to clients etc under the direction of the Sponsorship Program lead and the FWB Manager Seek out opportunities for peer or other support as appropriate in preventing and coping with the effects of vicarious trauma Schedule and confirm appointments and meetings of FWB Manager Order office supplies and maintain inventory Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person Arrange travel schedules and make reservations Input data elements into the database following programs, based on information provided by FWB staff (ie attendance sheet

ACCOUNTABILITY

Accountable to support the FWB team in maintaining the cleanliness of the safe space Accountable to support the FWB team in planning/execution of events and activities Accountable for maintaining paper and electronic files

ENVIRONMENTAL FACTORS

Support staff in respecting and adhering to deadlines related to their positions Meet all deadlines e.g. meeting minutes distributed, planning team activities, reporting information. Demonstrate stress resistance and stamina in supporting high need parents and families and addressing multiple demands Multi-tasking associated with delivering services Physical ability to access three story building Work regular and consistent weekly hours of work Work evenings and weekends to provide after hours crisis supports Required to work some evenings related to delivery of parent engagement activities Additional hours on occasion to meet deadlines and ensure delivery of high quality programs and services

SKILLS AND KNOWLEDGE

Written and spoken fluency in Inuktitut would be a strong asset. Knowledge in the needs of Inuit children and families Knowledge of Inuit Qaujimajatuqangit principles Ability to communicate effectively orally and in writing, in English. Ability to work in a collaborative staff team environment. Ability to function effectively in a high stress, high noise environment. Ability to operate computer systems and relevant software.

QUALIFICATIONS & REQUIREMENTS



Inuit descent preferred Post secondary education in a related field an asset Fluency in Inuktitut would be an asset Knowledge of the needs of Inuit children, parents and families Some knowledge of Inuit and non Inuit community services and supports Ability to communicate effectively orally and in writing Ability to operate computer systems and relevant software Strong organizational, problem planning, evaluation, fiscal management, and problem solving skills Ability to work in a collaborative staff team environment Ability to function in a high stress, high noise environment Enthusiasm, flexibility, dedication and commitment to children Medical certification of good health Criminal records check in keeping with Inuuqatigiit Centre personnel policies and procedures Drivers license an asset

Please apply with a cover letter and up-to-date resume to:

Human Resources Department

Note that accommodation is available for applicants with disabilities throughout the recruitment process. If you require specific accommodation, please contact the HR Department through the contact information provided above, so that we can make suitable arrangements with you.

When two equally qualified candidates are considered for the same position, preference will be given to the candidate of Inuit descent.



We thank all who apply for this position. Only those applicants selected for an interview will be contacted.



This position is dependent upon funding approval.