Job Description

Faculty Finance & Administration Manager
COMPETITION NO. AD25-10
Band 11: $98, 395 to $122, 994
About Durham College:
Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.
A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.
Our modern campuses in Oshawa and Whitby offer 145 programs - including six honours bachelor's degrees and 11 apprenticeship programs - to more than 13,700 full-time post-secondary and 2,300 apprenticeship students. In addition, more than 14,600 students participate in professional and part-time learning. More than 110,500 alumni represent the college, both locally and around the world.
A forward-looking organization committed to collaboration, innovation and sustainability, Durham College is ranked annually as one of the GTA's Top 100 employers and one of Canada's Greenest Employers and has been recognized as a Top 50 Research College in Canada, 10 times.
DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.
Duties and Responsibilities:
The Faculty Finance and Administration Manager plays a critical role in the overall leadership of the Faculty of Skilled Trades and Apprenticeship, Faculty of Hospitality and Horticultural Sciences and the Faculty of Science and Engineering Technology office. This position provides strategic, financial, and operational oversight to ensure the effective delivery of faculty initiatives, special projects, apprenticeship programming, and day-to-day operations. Reporting to the Executive Dean, the incumbent acts as the key liaison between faculty leadership, internal college services, industry partners, and government agencies. The role requires advanced financial acumen, project management expertise, and strong leadership skills to coordinate staff, manage budgets, and ensure accountability in all aspects of faculty administration. Responsibilities include but are not limited to:
Financial Management and Budget Oversight:

• Lead operating and capital budget cycles, monitor variances, and ensure alignment with priorities.
• Prepare financial analyses, costing models, and reports for leadership.
• Oversee procurement processes, compliance with policies, and credit card reconciliations.

Project and Special Initiatives Management - Provide leadership and coordination for faculty-wide and external projects:

• Plan, coordinate, and implement faculty-wide and external projects:
• Manage timelines, deliverables, logistics, and quality assurance.
• Build and maintain partnerships with industry, community, and funding agencies.
• Support proposal writing, funding applications, and revenue generation.
• Analyze project data and create comprehensive reports.

Operational Leadership and Office Management:

• Supervise and support administrative and student staff.
• Develop and maintain SOPs, records management, and risk/compliance systems.
• Provide operational support for scheduling, events, accreditation, and professional development.
• Contribute to strategic planning and identify efficiencies.

Apprenticeship & Training Program Coordination:

• Serve as lead contact with the Ministry (MLITSD) and school boards.
• Manage logistics, reporting, and costing for apprenticeship, pre-apprenticeship, and OYAP programs.
• Facilitate seat-purchase planning and oversee completion of required ministry forms.

Stakeholder and Partnership Engagement:

• Represent the Faculty on committees and working groups.
• Strengthen relationships with internal departments and external partners.
• Support outreach, recruitment, and promotional activities to enhance program visibility.

Qualifications:

• A minimum of a 4-year diploma/degree in Business Administration, Finance or Accounting.
• CPA designation considered an asset.
• A minimum of 5 years of related experience in budgeting, forecasting, financial analysis.
• Project management expertise is considered an asset.
• Strong knowledge of ministry reporting requirements.
• Knowledge of apprenticeship system considered an asset. Experience with student information systems considered an asset.
• Excellent written and verbal communication skills, with the ability to prepare clear reports, deliver presentations, and build effective relationships across diverse stakeholders.
• Strong interpersonal skills, including the ability to lead teams, resolve conflicts, and manage stakeholder expectations.
• Demonstrated leadership and staff supervision experience.
• High-level organizational, analytical, and problem-solving skills.
• Computer Literacy: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and collaborative platforms (Teams, OneDrive).
• Experience with enterprise financial systems, and project management software (e.g., Banner, or equivalent).
• Demonstrated commitment to equity, diversity and inclusion in all matters related to students, staffing and programming.

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes at 8:00 p.m. EST on October 31, 2025. Competition number AD25-10.
Contact Us T:905.721.3073 HumanResources@durhamcollege.ca
C Wing, Second Floor - 2000 Simcoe St. N. Oshawa, ON
Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.
We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.
Land Acknowledgement
Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.

Skills Required