Faculty Assistant

About Queen\'s University
Queen\xe2\x80\x99s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society. Come work with us!


Job Summary

A Brief Overview
This position provides administrative support to faculty, including populating course selection websites, grade preparation, and student accommodations and exam scheduling. The position arranges meetings and assists in event planning. This position also prepares claims for travel reimbursements, purchases and expenses.


" What you will do

• Provides administrative support to faculty, including event planning activities such as booking meeting spaces, expense reporting, and purchasing supplies.
  
• Populates the course selection websites on behalf of faculty with website setup, updates of course websites and grade preparation.
  
• Schedules student accommodations for quizzes and midterms and schedules proctors to supervise these activities.
  
• Organizes meetings, arranges for technical equipment set up, and orders food and beverages.
  
• Takes minutes.
  
• Supports faculty in working with office equipment including copiers, scanners, and classroom equipment.

Required Education

• One-Year Post Secondary Certificate or Diploma.

Required Experience

• More than 1 year and up to and including 2 years of experience.

Consideration may be given to an equivalent combination of education and experience

Job Knowledge and Requirements

• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
• Provide information that requires technical or administrative explanation or interpretation.
• 
  Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
• Manage own work effectively and follows through on commitments, using the available resources.
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  May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
• Resolve recurring problems and situations using established procedure and guidelines.
• 
  Bring forward problems, obstacles or challenges to work completion in a timely manners so deadlines continue to be met.
• 
  Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
• Acknowledge and respect diverse cultural traditions and beliefs.
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  Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.

"

Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen\xe2\x80\x99s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents. The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant\'s accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.






Skills




Reference
315874