Job Description

The Company:

Founded in 2004, Diteba was born out of a passion for uncovering and understanding complex scientific problems. Since our inception, we've helped hundreds of companies with testing and in navigating the U.S. Food and Drug Administration (FDA) approval process. Our reputation is built not just on great analytical and bioanalytical testing, but on an unwavering commitment to helping our clients achieve their goals.

We're on a mission to advance science-based innovation with an unwavering commitment to truth and transparency and a promise to provide best in class analysis through a science first approach. We're looking for incredible people, fueled by passion and curiosity, to be a part of our journey of growth - will you join us?

This is an 18-month contract opportunity covering a leave and will include some employer-paid benefits and paid time off

The Opportunity:

The role of the Coordinator, Facility is to coordinate all the work that is related to the maintenance of the facility infrastructure and all facility-related applications in accordance with the applicable regulatory standards at Diteba. This role is under the supervision of General Manager and will require coordination with Lab Operations, Metrology, Project Management, Quality Control and Quality Assurance.

KEY RESPONSIBILITIES & TASKS

Preventative Maintenance & Infrastructure Management

Manage the lab's preventative maintenance (PM) systems for building services and operational infrastructure (e.g., HVAC, plumbing, electrical, security, water supply treatment, effluent treatment, instrumentation support systems).

Ensure operational continuity and minimize service interruptions -- aiming for high availability (e.g., 99.99% uptime) of critical services and infrastructure.

Plan, schedule, and track PM work, coordinate maintenance vendors/contractors, and maintain maintenance logs and records.

Equipment & Instrument Lifecycle Management

Coordinate installation, operational qualification (OQ) / performance qualification (PQ) / validation of new laboratory equipment and instrumentation, ensuring compliance with internal and regulatory requirements prior to first use.

Work closely with Metrology and Lab Operations teams to plan and implement new instrument installations: understand system requirements, installation logistics, commissioning, qualification, and ongoing service support plans.

Manage decommissioning, removal, and disposal (or reallocation) of old or obsolete instruments/equipment in coordination with Metrology and Lab Operations.

Vendor & Third-Party Coordination

Supervise and coordinate any work done by external vendors for facilities maintenance, instrument servicing, calibration, environmental system servicing, or infrastructure upgrades.

Ensure all vendor activities comply with company quality systems, safety standards, and applicable regulatory or environmental guidelines.

Environmental Monitoring & Compliance Support

Manage the laboratory's environment-monitoring systems (e.g., HVAC environmental controls, water treatment, effluent treatment, controlled-environment zones).

Support or back up the instrument specialist / metrology team when needed, especially if the primary specialist is unavailable.

Oversee, investigate, and document any environmental excursions or deviations (e.g., temperature, humidity, HVAC failures, water treatment issues) as per established SOPs and quality procedures.

Training & User Support

Provide training or re-training to laboratory staff on new equipment or systems -- including proper use, safety, maintenance, and preventive practices.

Ensure users understand protocols related to environmental compliance, instrument handling, and facility usage.

Quality System Participation

Participate in the company's quality management system: support change controls, deviation investigations, incident reporting, CAPA (corrective/preventive actions), and customer complaint handling when related to facility- or equipment-related issues.

Maintain records and documentation required for audits, regulatory compliance, facility certification or inspections.

Operational Continuity & Risk Mitigation

Develop, maintain, and periodically review contingency and emergency response plans (e.g., backup power, HVAC failures, water treatment failures, effluent treatment, spill or containment events).

Coordinate with relevant teams to mitigate risks, schedule proactive maintenance or upgrades, and ensure uninterrupted lab operations.

JOB REQUIREMENTS

Education/Certifications/Experience

Minimum B. Sc or B. Eng in related fields

Knowledge

Previous experience in an administrative or customer service role

Experience with Microsoft Word and Excel

ISO, GMP & GLP guidelines as well as FDA, USP understanding an asset

Familiarity with laboratory support system in an industrial environment

Strong understanding of facilities infrastructure: HVAC, plumbing, electrical, water treatment, effluent treatment, building services.

Experience coordinating equipment installations, commissioning, qualification and validation (especially for scientific / analytical instrumentation).

Knowledge of environmental monitoring, lab compliance standards, quality systems, change control processes, and regulatory compliance in a laboratory context.

Instrumentation

Not Applicable

Skills/Competencies

Excellent oral and written communication skills

Ability to establish effective working relationships, provide excellent customer service and work in a team environment with challenging priorities

Excellent project coordination, vendor management, planning, scheduling, documentation, and record-keeping skills.

Good communication and training skills, with ability to work cross-functionally (Facilities, Metrology, Lab Operations, Quality Assurance).

Ability to respond to after-hours emergencies or critical failures when needed.

EFFORT

Mental Effort

Ability to meet deadlines and deal with conflicting priorities and work demands, as well as to identify, analyze and solve problems independently

Physical Effort

Walking, standing up to 50% of day

Computer work for more than 50% of the day

Fine motor skills

WORKING CONDITIONS

Office environment requiring the ability to operate standard office equipment and perform work in a sedentary position

Will require flexibility in working hours should instances arise needing attention outside of core hours

Some work may require moving and lifting items up to 50 lbs

Diteba is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (AODA). Upon request, we will, in consultation with the applicant, determine the nature of any accommodation that may be required during the hiring process.

Job Type

: Contract 18 months, Full-Time Hours

Number of Vacancies:

1

Reason for Vacancy:

Temporary Replacement for a Leave

Annual/Hourly Salary Range

: Starting salary listed, actual salary will be determined based on the successful candidate's skills and experience relevant to the role

Hours of Work

: Monday - Friday, 8 hours per day

Work Location

: In Person / Onsite Work Schedule

Job Type: Fixed term contract
Contract length: 18 months

Pay: From $50,924.00 per year

Benefits:

Casual dress Dental care Employee assistance program Extended health care Flexible schedule On-site parking Paid time off Vision care Wellness program
Application question(s):

1. Are you legally eligible to work in Canada? 2. Have you been interviewed by Diteba in the past? 3. Have you previously been employed by Diteba? 4. What are your salary expectations for this role? 5. Have you reviewed the location of the role and understand this is an in-person position requiring daily travel to and from the office from your current residential address? (YES OR NO)
Work Location: In person