Job Description

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Position Summary:

The Facility and Rental Coordinator plays a key role in supporting the Jewish Community Center by ensuring our spaces are welcoming, well-maintained, and accessible for programs, events, and rental clients. This role balances administrative and operational responsibilities, coordinating rentals with community members and partner organizations, supporting the smooth day-to-day functioning of the facility, and actively promoting rental spaces to new audiences to expand usage and revenue.

Core Responsibilities:

Rental Management:

Respond to inquiries from individuals and organizations interested in renting community center space. Lead rental sales: creates and updates collateral materials, proactively identifies new markets and potential rental opportunities to increase rental revenue. Schedule and manage room bookings, ensuring optimal use of available spaces while aligning with internal programming and availability Conduct site tours and provide rental information to prospective clients. Provide a consistently positive and welcoming experience for all renters, while developing and maintaining long-term relationships with clients and repeat renters. Draft and manage rental agreements, collect payments, and maintain up-to-date rental records. Coordinate event logistics with renters and provide on-site support as needed to ensure a smooth experience.

Facility Oversight/Coordination:

Evening onsite Facility Coordinator Ensure the readiness of all facility spaces. Work across departments to ensure smooth coordination between hours of operations, rentals, programming, and security. Responsible for operating, maintaining and purchasing of AV equipment management, inventory management, internal video screens Support safety protocols, including emergency preparedness and incident reporting.

Security Coordination

Supports Member and Guest Services team with security staff scheduling to align with operational needs Responsible for access control system and video camera monitoring Review and approve invoices from the Security company. Handling inquiries regarding Members/visitors in the parking lot (accidents or tickets), including coordination with security staff and review of camera footage if needed.

Administrative Support:

Maintain a master calendar of events, rentals, and internal programs. Track facilities use data and contribute to reporting on community engagement and rental revenue. Collaborate with program staff to ensure facility needs align with organizational goals.
Help develop and refine rental policies and procedures in line with the center's mission and values.

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Qualifications:

3-5 years of experience in facilities coordination, event planning, customer service, or a related field. Strong interpersonal and communication skills; experience working with diverse populations is a plus. Organized, proactive, and able to manage time effectively across multiple tasks. Comfortable with A/V equipment and tech tools (email, calendar software, spreadsheets) Experience with facility booking systems. Ability to work Monday to Thursday 1-9 pm and Sundays 8:45-4:45 We're looking for a team player who is detail-oriented, organized, and passionate about serving the community. If you enjoy event coordination, building relationships, and creating a positive space for people to connect and thrive, this role is for you. Must clear a vulnerable sector criminal record check.
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Physical Requirements:

Ability to lift up to 25 lbs, set up furniture/equipment, and move around a large facility as needed. Must be able to work in a fast-paced, sometimes noisy environment.

To Apply:

Please submit your resume and cover letter outlining how your experience will lead to your success in this position. Applications will be reviewed as received and the position will remain open until filled.

Start Date: As soon as possible