Job Description

We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment for our clients multiple location firm.
Part of your job will be to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services.
To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment.
Ultimately, you\'ll help our employees, customers and guests get the most out of our facilities.
Responsibilities
Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
Check rooms and furniture to identify needs for repairs or renovations
Restock office and kitchen supplies
Design and oversee the schedule for cleaning and disinfecting the building
Monitor activities that happen outside the building, such as proper waste disposal and recycling
Fix minor malfunctions in office equipment
Coordinate office and parking space allocation
Keep track of regular and ad-hoc facility expenses
Conduct market research and compare costs and benefits when evaluating new vendors
Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
Research new services and appliances to facilitate operations
Ensure compliance with health and safety regulations
Work experience as a Facilities Coordinator or similar role
Strong knowledge of facilities management operations
Familiarity with office equipment and security systems
Hands on experience with facilities management software is a plus
Understanding of safety regulations in offices
Well-organized
Sound judgement and the ability to think quickly during emergencies
BSc in Facility Management or Business Administration is preferred
Additional certification as a facility manager (CFM) will be a plus
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
\xc2\xa9 2024 Robert Half. By clicking Apply Now, you're agreeing to Robert Half's Terms of Use.
Robert Half
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,...