Job Description

Description
Title: Expeditor III
Location: Calgary or Edmonton
Hybrid/remote/In-Office: In-Office (Monday, Tuesday & Thursday) Remote (Wednesday & Friday)
Start Date: ASAP
Duration: 1 year (with possibly extension)
Travel: Travel max 5% - 10% within Canada.
High-Level Description

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).

• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.

• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).

Specific Accountabilities

• Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process

• Manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.

• Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFIs, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

• Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

• Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required

• Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.

• Assist in the review and verification of invoices for accuracy as required

• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.

• Communicate potential commercial and technical issues to the Project team members and stakeholders.

• Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required

• Coordinate activities and communicate regularly with key stakeholders.

• Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.

• Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

• Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.

Would be working with:

• Sr Expeditors, Supervisor, and/or Team Manager Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required

• Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Additional Skills & Qualifications
MUST HAVES:
Required:

• Minimum 5-7 years of applied experience in a high pace environment.

• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.

• Good interpersonal skills with ability to maintain and builds strong working relationships.

• Equivalent combination of experience, training and/or education.

• Coordination skills, ability to multi-task, follow up and manage timelines

• Ability to work on diverse projects and processes with conflicting deadlines.

• Customer service/Problem Solving/Organizational skills an asset.

• Working Knowledge of Engineering and Vendor Documentation is required.

• Strong and effective communication skills and attention to detail are a necessity

Preferred:

• Knowledge of MS Windows/Outlook and Office Suite.

• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.

• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Pay and Benefits
The pay range for this position is $35.00 - $40.00/hr.
Workplace Type
This is a hybrid position in Edmonton,AB.
xc3x80 propos d'Actalent:
Actalent est un chef de file mondial des services dingxc3xa9nierie et de sciences et des solutions de talents. Nous aidons les entreprises visionnaires xc3xa0 faire progresser leurs initiatives en matixc3xa8re dingxc3xa9nierie et de science en leur donnant accxc3xa8s xc3xa0 des experts spxc3xa9cialisxc3xa9s qui favorisent la mise xc3xa0 lxc3xa9chelle, linnovation et la mise en marchxc3xa9 rapide. Avec un rxc3xa9seau de prxc3xa8s de 30 000 consultants et plus de 4 500 clients aux xc3x89tats-Unis, au Canada, en Asie et en Europe, Actalent est au service dun grand nombre dentreprises du classement Fortune 500.
Actalent est un employeur souscrivant au principe de lxc3xa9galitxc3xa9 des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de lxc3xa2ge, de la couleur, de la religion, des origines nationales, du statut dancien combattant, dun handicap, de lorientation sexuelle, de lidentitxc3xa9 sexuelle, des renseignements gxc3xa9nxc3xa9tiques ou de toute autre caractxc3xa9ristique protxc3xa9gxc3xa9e par la loi.
Si vous souhaitez faire une demande daccommodement raisonnable, tel que la modification ou lajustement du processus de demande demploi ou dentrevue xc3xa0 cause dun handicap, veuillez envoyer un courriel xc3xa0 pour connaxc3xaetre dautres options daccommodement.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffingxc2xae winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.