Job Description

Executive Travel Coordinator

We're Hiring an Executive Travel Coordinator - Join Our Team!



Are you a travel-savvy professional who thrives in a fast-paced environment? We're looking for an Executive Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The ideal candidate is flexible, detail-oriented, and proactive--someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion.



If you're ready to support a dynamic executive with professionalism and precision, we'd love to hear from you!

JOB RESPONSIBILITIES

Travel Coordination:

Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last-minute adjustments. Handle all logistics with a focus on efficiency, cost-effectiveness, and seamless execution -- even during last-minute changes or disruptions.

Itinerary & Schedule Management:

Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules.

Executive Support:

Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.

Confidentiality & Discretion:

Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.

Administrative Duties (5%):

Maintain organized filing systems, prepare reports, and assist with executive communications.

JOB SPECIFICATIONS & REQUIREMENTS

Knowledge & Experience:

5-7 years of travel coordination or high-level executive support experience. Previous experience as a travel agent is considered a plus. Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services. Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems.

Skills & Attributes:

Exceptionally organized and detail oriented. Responsive and adaptable under shifting priorities. Resourceful problem-solver who can navigate complex scheduling needs. Professional and poised, maintaining confidence in high-pressure scenarios.

Work Conditions:

Frequent travel responsibilities--the candidate must be comfortable handling extensive travel logistics. Must be reachable and proactive in managing last-minute changes. * Ability to work independently while maintaining strict confidentiality.