Job Description

Executive & Personal Assistant

Location:

Toronto, ON

Type:

Full-time

About the Companies

The employer leads several ventures in the music and entertainment industry, including a record label, artist management company, merchandise business, and distribution company, with additional projects currently in development. These companies operate at a fast pace, handling both creative and high-level strategic initiatives.

About the Role

The Executive & Personal Assistant will play a key role in supporting these businesses by providing seamless administrative and organizational assistance across both professional and personal areas. This position is best suited for someone who thrives in a support role, enjoys working behind the scenes, and can adapt quickly to shifting priorities in a dynamic environment. Ultimately this is a support role and the singular mandate is to identify and exploit opportunities to increase the employers operational efficacy and bandwidth.

What You'll Do

Schedule & Calendar Management

Organize a complex and busy calendar interfacing with several teams. Ensure meetings are efficiently scheduled and time is optimized. Anticipate conflicts and proactively adjust as needed.

Project & Administrative Support

Provide administrative support across multiple companies. Help track priorities, deadlines, and follow-ups. Manage shifting projects and respond to last-minute high-level needs.

Personal Assistance

Coordinate travel arrangements Ensuring that personal and professional priorities are functioning in harmony for employer. Ensuring start and end of work day are observed and not exceeded when possible. Ensure employer eats. Work to enforce health and wellness goals Miscellaneous personal tasks to ensure employer is always focused on the highest value tasks

What We're Looking For

A

detail-oriented, proactive multitasker

who thrives on organization and problem-solving. Strong administrative background;

experience supporting a C-level executive

is preferred. Someone who enjoys being in a

support role

and takes pride in making operations run smoothly. Flexible and adaptable - you can manage shifting priorities and tight deadlines. Comfortable using

Apple computers

and productivity tools

Toronto-based

(local presence is required).
Bonus Points: take the Myers Briggs and NERIS and share your results!

Job Type: Full-time

Pay: $50,000.00-$80,000.00 per year

Benefits:

Casual dress On-site parking Paid time off Work from home
Work Location: Hybrid remote in Toronto, ON M6K 2L4