Job Description

Location:

Calgary, Alberta
(On-site; Tuxedo and West Hillhurst campuses)

About Blum:

Blum Childcare Academy is an independent early learning institution rooted in the Montessori and Reggio Emilia philosophies. We are redefining what it means to be a school for young children--where beauty, professionalism, and intention guide everything we do. Our team is driven by excellence, and our leadership approach is thoughtful, precise, and deeply human.

About the Role:

We are seeking a discreet, detail-driven, and design-conscious

Executive & Personal Assistant

to support the Founders. This is a multifaceted role at the intersection of operations, communication, and care. From HR support to special projects, birthday gifts to bank statements, this role requires equal parts organization and heart.

This part-time position is on-site, working

Tuesdays, Wednesdays, and Thursdays

, with occasional flexibility for events or deadlines.

Key Responsibilities:

Executive Support

Maintain calendars, organize meetings, and prepare agendas Track important dates across campuses (birthdays, inspections, events) Manage inboxes and help triage action items Support the Founder in daily organization and prioritization

Operations & HR Administration

Track receipts, upload and reconcile against statements Maintain staff data, training records, and incident logs Assist with audit and licensing documentation Update recruitment files and onboarding trackers

Events & Team Engagement

Coordinate monthly celebrations, leadership gifts, and cultural moments Prepare materials for PD days and team retreats Track RSVPs, design signage, and support event logistics

Publications & Branding

Support the production of In Blum Magazineand the annual Yearbook Collect images, quotes, and layout content using Canva Ensure materials align with Blum's aesthetic and tone

Personal Assistant Support

Coordinate personal and family calendars (birthdays, holidays, reservations) Schedule appointments, errands, and home service logistics Source and prepare thoughtful gifts, cards, and seasonal decor

About You:

You bring calm precisionto fast-paced days You are highly organized, deeply trustworthy, and quietly confident You love spreadsheets andsoft details You work beautifully with systems like Google Drive and Canva You're discreet, diplomatic, and warm--able to hold sensitive information with care

Qualifications:

Experience in executive support, operations, HR coordination, or project management Exceptional organizational and communication skills Fluent in Google Workspace and digital file management Background in education, HR, design, or hospitality is an asset Must be legally authorized to work in Canada

Why Join Blum?

Work within a brand that values beauty, integrity, and excellence Contribute to an organization changing the narrative around early childhood education Enjoy flexibility, autonomy, and creative range in your work Be part of a thoughtful, visionary team who values growth and intention
Job Types: Part-time, Permanent

Pay: $17.50-$20.00 per hour

Expected hours: 24 per week

Benefits:

Company events Discounted or free food Employee assistance program Wellness program
Schedule:

8 hour shift Day shift No weekends
Application question(s):

Please confirm where in the city you live, and your commute time to both campuses. Please confirm that you are aligned with the part-time schedule and posted salary for this position.
Education:

Secondary School (preferred)
Experience:

relevant: 1 year (preferred)
Work Location: In person

Application deadline: 2025-06-30
Expected start date: 2025-07-14