Job Description

Job Summary

We are seeking a highly organized and proactive Executive and Personal Assistant based in Halifax, Nova Scotia to support a Los Angeles based entrepreneur, business owner and nonprofit leader, executive producer of film and TV, and his parents who reside in Halifax. This hybrid role involves providing hands on logistical support for his parents while also handling executive level administrative responsibilities for the entrepreneur across his business commitments. While this position will start out as an administrative role, it could lead to many different opportunities at various companies that the entrepreneur is involved with.

This position has no upper limit in the long-term and where you start is not where you will finish. As increased trust and responsibility is gained, this position will play role in the growth of the firm and could include travel and exposure to many companies and events.

Location: Halifax, Nova Scotia (Hybrid)

Hours: Regular business hours (Halifax & Los Angeles) and occasional phone and emails over the weekend

Availability during regular business hours, potentially evenings (Halifax time), and potentially weekends as needed.

Compensation: Negotiable

Start Date: Flexible

Executive & Personal Assistant (Hybrid - Halifax, Nova Scotia)

About the Executive

Executive is the founder of an entrepreneurial advisory firm and merchant bank founded in 2016. The firm supports companies and independent sponsors with hands-on, execution-focused work across:

M&A and Capital Advisory: Leading buy-side and sell-side processes, structuring and executing capital raises, and supporting valuation and diligence efforts.

Merchant Banking: Partnering with independent sponsors on lower middle market acquisitions, providing advisory support, diligence assistance, and direct co-investment.

Executive also owns multiple companies in various geographies and is the Chairman of the Board for a non-profit foundation. He is also an Executive Producer involved in film and TV documentaries. He frequently works across multiple active projects and initiatives, coordinates with clients, finance partners, portfolio companies, and internal teams to drive outcomes.

About the Role

This position has two primary components:

1. Administrative Support for Executive (Remote) - 70%-90%

Responsibilities include:

Managing calendars and scheduling calls

Assisting with administrative tasks across various companies

Drafting emails, organizing follow-ups, and preparing documents

Coordinating communications with clients, internal team members, and project partners

Helping keep projects organized and ensuring things move forward

Other duties including research, procurement, etc.

2. Support for Executive's Parents (In Halifax) - 10%-30%

This support is logistical and administrative -- not medical or homecare.

Responsibilities include:

Scheduling and coordinating doctor appointments

Picking up prescriptions and other items as needed

Driving his parents to appointments or local errands

Coordinating basic local services

Helping maintain their calendar and commitments

Providing updates when necessary

Any other duties as necessary

Ideal Candidate

Highly organized and efficient

Knowledge of Microsoft Outlook, Word and Basic Excel

Good at managing multiple tasks at once

Clear and confident in communication

Comfortable working independently

Able to take direction and follow through consistently

Tech-capable and comfortable with general admin tools

Holds a valid driver's license and comfortable with light driving

Education

Bachelor's degree in a related field (a plus)

How to Apply

Please submit a resume and a brief message describing your experience and interest in this role to ea@advisoryjob.com.

Job Type: Full-time

Pay: $20.00-$40.00 per hour

Expected hours: 35 - 50 per week

Work Location: In person