Job Description

Executive / Personal Assistant

Reports to:

Executive Vice President & Legal Counsel

Location:

Mississauga, ON (in-office)

Role Overview

The Executive / Personal Assistant provides high-level executive and personal support to a senior member of the Kaneff Group's Executive Leadership Team responsible for legal and corporate affairs. This is a trusted, confidential role requiring exceptional discretion, sound judgment, and the ability to manage complex, fast-moving priorities across both professional and select personal matters.


The successful candidate will act as a true strategic support partner--anticipating needs, streamlining workflows, and ensuring the executive's time, communications, and commitments are managed with precision and professionalism.

Key Responsibilities

Executive Support

Manage a complex and dynamic calendar, including business meetings, legal commitments, travel, and priority deadlines. Serve as the primary point of contact for the executive--screening and triaging emails, calls, and requests with strong judgment. Prepare correspondence, briefing materials, agendas, and presentation support. Coordinate logistics for internal and external meetings. Track action items, follow-ups, and deliverables to ensure execution across competing priorities.

Legal & Corporate Affairs Support

Provide administrative coordination for legal and governance-related matters, including document handling and confidential correspondence. Support organization of legal files, contracts, and sensitive records in alignment with internal protocols. Liaise with internal departments and external advisors to facilitate timely information flow.

Personal Assistance

Support select personal matters with professionalism and discretion (appointments, travel arrangements, special events, confidential coordination). Coordinate with external service providers as required (household, professional services etc.). Maintain strict confidentiality over all personal information.

Administrative & Operational Excellence

Maintain highly organized digital and physical filing systems. Support special projects requiring cross-functional coordination. Act as a liaison between the executive and internal teams to streamline communication and decision-making.

Confidentiality & Judgment

Handle sensitive business and personal information with the highest level of integrity and discretion. Exercise sound judgment in prioritizing matters, escalating issues appropriately, and protecting executive time and privacy.

Qualifications

Required

5+ years of experience supporting a senior executive, legal executive, or member of an executive leadership team. Proven track record of handling highly confidential information with discretion. Exceptional organizational, prioritization, and time-management skills. Strong written and verbal communication skills. High level of professionalism, polish, and sound judgment. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Comfort operating in a blended executive and personal support role.

Personal Attributes

Highly trustworthy, discreet, and emotionally intelligent. Proactive and solutions-oriented--anticipates needs before they arise. Calm, composed, and adaptable in high-pressure environments. Service-minded with strong attention to detail. Confident working independently while aligned with executive expectations.

Compensation

Base Salary:

$60,000 - $70,000

Benefits

Comprehensive health and dental coverage Life Insurance, Accidental Death & Dismemberment (AD&D), and Long-Term Disability (LTD) Health Spending Account (HSA) to support additional wellness and medical needs Group RRSP with employer contribution matching Discretionary year-end performance bonus eligibility Participation in internal employee engagement initiatives and company-sponsored social events Opportunities to engage in philanthropic and community initiatives supported by the Kaneff Group * Long-term career growth and development opportunities within a diversified, multi-business organization