Job Description

Founded in 1956, BPA is a consulting engineering firm that specializes in buildings for institutional, commercial, multi-unit residential, and industrial markets. With a Canada-wide presence, we offer our clients expertise in mechanical and structural engineering, electricity and power, sustainable development and energy efficiency, telecommunications, security, building automation, acoustics, food service, and commissioning.



Motivated by our values of integrity, excellence, accomplishment, and passion, we will fully accomplish our mission: To build a sustainable future.



Together, we can make a greater positive impact on the world through engineering, that has the power to make a difference!



As a true execution partner to the Vice President Proposals, you orchestrate the strategic agenda, communications, and priority follow-ups to maximize executive impact. You build bridges with internal teams and ensure smooth, confidential, and results-oriented execution.



Key Responsibilities



Executive Management & Priorities

Manage the VP's agenda (prioritization, preparation of travel files, etc.). Prepare meetings: agenda, documentation, executive briefs (1-pager), presentations. Draft meeting minutes and ensure follow-up on actions.

Communication & Governance

Draft/review emails, internal memos, and official letters. Coordinate executive and board committees (logistics, briefing kits, minutes). Ensure confidentiality and manage access to sensitive files/documents.

Operational Coordination



Act as a point of contact between the President, VPs, and business units (mechanical, electrical, structural, etc.). Consolidate key data (KPIs, projects, sales) and produce concise dashboards. Support proposal preparation (layout, compliance, signatures).

Logistics & Administration



Manage travel, events, visitors, expenses, and approvals. Maintain digital archives (SharePoint/Teams), templates, and corporate calendars. Coordinate DocuSign signatures, agreements, and renewals (timelines).

Special Projects



Contribute to cross-functional projects (growth, office integrations, initiatives, etc.). Suggest process improvements (templates, automation, checklists).

Desired Profile



5-8 years as an executive assistant, ideally in professional services (engineering, architecture, construction, legal, consulting). Bilingual (oral/written) Proficient in Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel), Adobe Acrobat, and DocuSign. Outstanding organization and prioritization: anticipates, plans, and manages multiple files simultaneously. Rigorous execution: follow-ups and respect of deadlines. Absolute discretion and ethics; strong service orientation and collaboration with executives and partners.

A career at BPA means:

A dynamic environment that promotes teamwork, knowledge sharing, and technological innovation Training and professional development under the umbrella of our entity UniversiT A 37.5-hour work week, with flexible hours and the possibility of finishing at noon on Fridays A hybrid working remotely policy Competitive total compensation Group insurance including an EAP and telemedicine Employer contribution to a retirement savings fees Reimbursement of professional membership fees Recognized overtime (banked or paid hours) Social activities and employee discounts

We adhere to the principles of employment equity and uphold the AODA. We encourage women, visible minorities, Indigenous people, and persons with disabilities to apply. Accommodations can be made upon request for individuals involved in the selection process.



Thank you for your interest. Only selected candidates will be contacted by the Talent team.



For the purposes of inclusivity and simplicity, the third-person pronoun "they" may be used to refer to an individual person. If there is any specific mention or gender in a general context, it should be construed to include any gender.



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