Job Description

Founded in 1956, BPA is a consulting engineering firm that specializes in buildings for institutional, commercial, multi-unit residential, and industrial markets. With a Canada-wide presence, we offer our clients expertise in mechanical and structural engineering, electricity and power, sustainable development and energy efficiency, telecommunications, security, building automation, acoustics, food service, and commissioning.



Motivated by our values of integrity, excellence, accomplishment, and passion, we will fully accomplish our mission: To build a sustainable future.



Together, we can make a greater positive impact on the world through engineering, that has the power to make a difference!



As a true executive partner to the Vice President Proposals, you will orchestrate the strategic agenda, communications, and priority follow-ups to maximize executive impact. You will build bridges with internal teams and ensure smooth, confidential, and results-oriented operations.



Key Responsibilities



Executive Management & Priorities

Manage the VP's agenda (prioritization, preparation of travel files, etc.). Prepare meetings: agenda, documentation, executive briefs (1-pager), presentations. Draft meeting minutes and ensure follow-up on actions.

Communication & Governance

Draft/review emails, internal memos, and official letters. Coordinate executive and board committees (logistics, briefing kits, minutes). Ensure confidentiality and manage access to sensitive files/documents.

Operational Coordination



Act as a point of contact between the President, VPs, and business units (mechanical, electrical, structural, etc.). Consolidate key data (KPIs, projects, sales) and produce concise dashboards. Support proposal preparation (layout, compliance, signatures).

Logistics & Administration



Manage travel, events, visitors, expenses, and approvals. Maintain digital archives (SharePoint/Teams), templates, and corporate calendars. Coordinate DocuSign signatures, agreements, and renewals (timelines).

Special Projects



Contribute to cross-functional projects (growth, office integrations, initiatives, etc.). Suggest process improvements (templates, automation, checklists).

Desired Profile



5-8 years as an executive assistant, ideally in professional services (engineering, architecture, construction, legal, consulting). Bilingual (oral/written) Proficient in Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel), Adobe Acrobat, and DocuSign. Outstanding organization and prioritization: anticipates, plans, and manages multiple files simultaneously. Rigorous execution: follow-ups and respect of deadlines. Absolute discretion and ethics; strong service orientation and collaboration with executives and partners.

Build your career with us and enjoy...

A culture built on collaboration, knowledge sharing, talent development, and the quality of our work. A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays. A hybrid work policy that promotes balance between professional and personal life. Overtime hours that are recognized and compensated, either through time off in lieu or paid compensation. A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions. A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee. A tailored mentorship program designed according to each employee's experience level and career path. Cutting-edge technology, including BIM and modern collaborative tools. The "Finding Balance" program, which promotes overall well-being, mental health, and sustainable productivity.

We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada.We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.

Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.