Job Description

About Us

Platinum Diamond Drilling provides coring and personal services to the mineral exploration drilling industry. Our office and shop are based out of Winnipeg, Manitoba. For more information, please check out our website: www.platinumdiamonddrilling.ca.

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our management team. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency in various office software. They will also be familiar with AI applications, open to trying something new and not afraid to ask questions.

The Executive Assistant will play a vital role in maintaining efficiency within our organization and supporting leadership with diverse administrative tasks.

Key Responsibilities

:

Executive Support

Manage and maintain executive calendars using Microsoft Outlook Calendar Coordinate meetings and travel arrangements (flights, hotels, transportation) with attention to detail Anticipate executive needs and proactively addressing challenges Prepare, proofread, and edit documents, reports, and presentations with strong proofreading skills Organize and maintain company agenda and minutes Support management team members with clerical tasks such as filing, copying, and organizing documents

Event & Meeting Coordination

Planning and organizing company events, conferences and meetings Assist with special projects and initiatives Research and compile data for decision-making Manage vendor relationships and contracts Strategic Growth Planning - assist with developing long-term business strategies to expand operations and maximize resource potential.

Human Resources

Schedule and coordinate travel arrangements for team members Assist with hiring new team members, which may include: interviewing, vetting, and recruiting Onboard and offboard team members in a timely manner Utilize DocuSign for electronic document signing processes Maintain and update training schedules

Confidentiality & Discretion

Handle sensitive and confidential information with discretion Act as a gatekeeper, ensuring the executive's time is efficiently managed

Office

Handle incoming calls using multi-line phone systems with professional phone etiquette Provide exceptional customer service to clients and visitors at the front desk Light general tidying / cleaning of the office areas Manage office supplies inventory and place orders, as needed MPI - Work with Shop Manager to organize and schedule work required for truck recalls, renewal of vehicle registrations, certificates of safety, etc.

Qualifications

Proven office experience or administrative experience in a professional setting Excellent written and verbal communication skills; must be fluent in English Strong organizational skills with the ability to multitask efficiently Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint Online) with a strong knowledge of using Excel Comfort working in an Apple environment (iMacs, iPhones, etc.) Exceptional customer service skills with professional phone etiquette Attention to detail in proofreading and document management Ability to work independently while managing multiple priorities effectively Team player Valid driver's license is a requirement as there is no public transit available.
We thank all candidates that apply, however, only those who are selected for an interview will be contacted.

Job Type: Full-time

Pay: $52,000.00-$60,000.00 per year

Benefits:

On-site parking
Ability to commute/relocate:

Winnipeg, MB R3C 2E6: reliably commute or plan to relocate before starting work (required)
Application question(s):

What is your experience with using Excel? Would you consider yourself a beginner, intermediate or advanced user?
Work Location: In person