Job Description

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide top-tier administrative and operational support to the executive team in a full time position. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and keeps complex projects running smoothly. You will act as the right hand to leadership--protecting their time, optimizing workflows, and ensuring the organization functions efficiently at the highest level.

This position is flexible, challenging, dynamic, demanding and rewarding but most importantly fun! We are looking forward to adding another great asset to the team.

Advantages
- Paid Bi-Weekly
- Monday-Friday
- Working in an office environment
- Health benefits package

Responsibilities
Duties will include but are not limited to:

- Support operational tasks, document management, and process improvements as needed
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Liaise with departmental managers and with other organizations and associations
- Plan, organize, direct, control and evaluate daily operations
- Maintain orderly filing systems, both electronic and paper-based, for easy information retrieval.
- Format outgoing correspondence and assist with new employee orientation.
- Record, transcribe, and disseminate meeting minutes.
- Ensure timely handling of customer inquiries and complaints, escalating issues as required.
- Assist leaders in fostering a positive work environment by organizing milestone events.
- Undertake additional responsibilities as assigned.

Qualifications

- At least 1 year experience in an Executive Assistant role
- Organizational and administrative skills required to perform activities in a deadline driven environment, working with constant interruptions.
- Excellent command of the English language (verbal and written).
- Proficient in Microsoft Office (MS Word, MS Outlook and MS Excel)
- Ability to receive direction from multiple individuals
- Ability to deal with varying personalities of internal and external clients
- Strong attention to detail

Ideal Candidate

- A detail-oriented self-starter with prior experience in a finance or accounting department
- A critical thinker who exhibits sound judgment with the ability to prioritize and make decisions in a fast-paced environment
- Energetic and eager to tackle new projects and ideas
- A team player capable of cultivating productive working relationships across the firm
- Resourceful, can-do attitude
- Ability to handle sensitive information with discretion and minimal supervision

Job Type: Full-time

Pay: $35,000.00-$60,000.00 per year

Benefits:

Dental care Paid time off
Education:

Secondary School (preferred)
Work Location: In person