Narratives is a planning and design firm, specializing in impact assessment, community engagement, and conflict transformation. We are driven by applying tested ideas, exploring innovative techniques, trying new research designs, and constantly pushing our standards in impact assessment practice. For more information, please visit www.narrativesinc.com or https://www.linkedin.com/company/narratives-inc/.
Narratives is currently seeking experienced candidates for our Executive Assistant position to support two of our partners, and the organization. The position will be a full-time, Permanent position.
Responsibilities
Calendar management for two Partners
Preparing and organizing meetings
Responsible for managing general office maintenance, organization, stock of supplies, sending mail and checking mail delivery.
Manage flights, accommodations, event registrations, and vehicle rentals for two Partners
Manage expense claims and receipts for Leadership and approve expense claims for staff
Manage corporate card accounts for staff
Responsible for various accounting tasks, including issuing cheques or visa payments, sending invoices and filing documents appropriately
Take minutes during meetings and follow up on action items on behalf of the Partners
Communicate with all service providers and ensure smooth day-to-day operations
Collaborate with the administrative team to uphold a well-organized and tidy office environment
Client expense filing, bookings, and invoicing
Software account and password management
Available for after hours coverage as needed
Organizing events, arranging reservations, and run errands
Other administrative duties as needed
Qualifications
2-4 years previous experience in an administrative role
Exceptional organization skills and attention to detail, with the ability to manage multiple tasks and deadlines with confidence
Ability to adapt to and manage a constantly changing, dynamic workflow with proficiency, competency, and calm
Demonstrated ability to take initiative and independently identify areas for contribution without needing direction
Proficient and knowledgeable in computer software programs, specifically MS Word and Excel
Must have a drivers license and willingness to travel as requested
Positive and professional attitude
Must demonstrate discretion with confidential information
Exceptional writing, analytical, and communication skills
Ability to communicate with diverse audiences
What's in it for you?
Narratives offers a flexible, progressive workplace with:
12 Paid Wellness days per year
Health Benefit Plan effective first day of work
RSP Matching Plan effective first day of work
14 Vacation days per year
Transportation and phone stipend
Wellbeing support systems
Salary Range: 60-65k
Narratives encourages candidates to apply even if you feel you don't match all the qualifications. We are open to discussions around salary should you feel your experience exceeds this range.
Application Guidelines
Please submit a resume and cover letter to hr@narrativesinc.com.
Job Type: Permanent
Pay: $60,000.00-$65,000.00 per year
Benefits:
Casual dress
Dental care
Extended health care
Life insurance
Paid time off
RRSP match
Vision care
Experience:
Administrative: 2 years (required)
Licence/Certification:
Driving Licence (required)
Location:
Winnipeg, MB R3B 0S3 (required)
Work Location: In person
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