Job Description

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We are looking for a dedicated and highly organized Executive Assistant to provide top-tier support to senior leadership in the North West side of Winnipeg, Manitoba. In this role, you will handle a variety of high-level administrative tasks, ensuring smooth daily operations and seamless communication. If you thrive in a fast-paced environment and excel at managing priorities, this position is ideal for you.
Responsibilities:

• Reporting directly to the Vice President, manage calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.

• Prepare and circulate meeting agendas, document detailed minutes, and track follow-ups for executive meetings.

• Coordinate complex travel arrangements, including international bookings and itinerary planning.

• Draft and edit precise correspondence, memos, and presentations on behalf of senior leadership.

• Handle confidential information with the utmost discretion and professionalism.

• Act as a liaison between senior executives, internal teams, and external stakeholders.

• Organize and oversee special events or projects, ensuring all logistics are executed flawlessly.

• Maintain and improve organizational systems for file management, data tracking, and workflow optimization.

• Anticipate executive needs and provide proactive administrative support.

• Conduct research and compile data to assist in decision-making and strategic planning.

• Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.
• Exceptional verbal and written communication skills with the ability to draft detailed and accurate documents.
• Proven ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Strong organizational skills with a track record of successful calendar and travel management.
• Ability to remain calm under pressure and solve problems effectively.
• High level of discretion and trustworthiness in handling sensitive and confidential information.
• Experience coordinating events or managing executive-level projects is an asset.