Executive Assistant

Alkan Air Ltd.

Whitehorse, YT
Full Time

• 
  Administration And Clerical

Duration

Permanent

Job Level

Entry level

Intended job posting audience

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.
Job description TITLE: Executive Assistant REPORTS TO: Chief Executive Officer, Chief Operating Officer and Vice-President - People LOCATION: Whitehorse, YT STATUS: Full-Time, Permanent; Monday - Friday. Please note, schedule is subject to change based on Operational Requirements. START DATE: ASAP COMPANY PROFILE Alkan Air is a flight solutions company. We solve air logistic problems for clients who have more than enough on their plate. What happens before takeoff and after landing is where the headaches come from so we treat flying as only part of the work we do. Since 1977 we have been providing the solutions our clients really need to be productive and focus on what they do best. Alkan Air is focused on creating an inclusive and respectful workplace, with an emphasis on work-life balance to help enjoy the great outdoors. As an employee with Alkan Air Ltd., you will experience a family-like environment that is focused on helping each other succeed. Alkan Air prides itself on its training program and growing employee\xe2\x80\x99s from within the company. We are a continuous operation, serving Yukoners 24/7, 7 days a week. JOB SUMMARY: This position will provide direct support to the Executive Team with Alkan Air, with a secondary support to Management. We operate as a small team focused on meeting the needs of our clients and running the day-to-day operations of the company. The main duties for this position will include complex and confidential administrative support, booking company travel, drafting legislation & policies, research projects, coordinating meetings and taking minutes and other projects with minimal supervision. Job-Specific Responsibilities:

• Corporate Governance

o Coordinate meetings for the management team; record and file minutes; o Administration and coordination of SLT and ELT teams o Create tracking system for action items, metrics and cross organizational decisions; o Keep important information and documents organized physically and electronically; o Policy and procedure amendments company wide; o Management of Alkan Server

• Executive Support

o Coordinate travel and logistics for executives; o Process payments and financial reconciliation of VISA\xe2\x80\x99s; o Research and suggest process and system improvements for administrative tasks and activities; o Coordinate retreats and special meetings or training sessions; o Coordinate staff meeting; record and file minutes; o Keeping the Executives; calendar up-to-date; o Conduct research and create reports on various topics based on the needs of the Executive team; o Draft and prepare correspondence, presentations and reports with a high level of presentation and professionalism; o Write, review, proofread, edit documents, reports, speeches, presentations and correspondences; o Arrange corporate events to take place internally and outside of the workplace such as fundraising and staff appreciation events; o Work closely with the Executive Team to keep them well informed of upcoming commitments and responsibilities; following up appropriately;

• Maintain a high degree of discretion and confidentiality;

• Replenish office materials such as snacks, printer supplies, office supplies, paper etc.;

• Management of Tangerine and IT support company wide;

• Alkan Air website management;

• Boardroom organization and boardroom bookings;

• Set up of new computers and office staff company wide;

• Invest in building long-lasting relationships both externally and internally;

• Other projects/duties as assigned for the overall benefit of the organization;

• Occasional travel with the Executive may be required;

• Additional tasks as assigned by the Executive.

REQUIREMENTS:

• Minimum of two (2) years experience as an Executive Asssitant
• Education in Business Administrative, Public Policy or Equivalent
• Experience performing research, compiling and presenting information in a concise written format
• Extensive experience and proficiency with Microsoft 365

HOW TO APPLY Please email your resume and cover letter to recruitment@alkanair.com. Alkan Air thanks all applicants for their interest, however, only those selected for an interview will be contacted. Alkan Air is an equal opportunity employer and offers employment to all persons should they meet the criteria outlined above. We look forward to working alongside you!