Job Description

OTT Financial Group is the parent organization of a group of financial services and investment companies. We leverage cutting-edge fintech innovations to bring excellent financial advice and best-in-class wealth management to our customers and business partners. Empowering 5,000+ merchants and hundreds of thousands of individual clients across Canada, we are the home to a wealth of expertise in forex and securities trading, mobile and cross-border payment, and investment fund management.
We are ambitious, results-focused, and forward-looking. At OTT, you’ll get numerous opportunities to learn and grow, alongside a cohort of talented people from diverse backgrounds and industries. Tackling business challenges in a collaborative and innovative environment, you’ll be encouraged to be your best self and make a meaningful impact.

Please note we are recruiting for 2 positions.
As Executive Assistant, you will provide a senior level of administrative support to either the President and Managing Director OR the CEO, OTT Pay Inc/VP, OTT Financial Group, , including:

• Provide an accurate, organized and efficient level of administrative support ensuring quality service and professionalism at every interaction; Ensure the optimal level of customer service and integrity is provided.
• Understand business priorities of your leader to best leverage their time.
• Manage efficiently in a multi-tasked environment and ensure deadlines are met
• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, etc.)
• Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, and perform other administrative assignments as required.
• Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; raise issues where appropriate.
• Handle inquiries quickly, proactively, and follow through on tasks to successful completion.
• Support your executives in maintaining relationships with key stakeholders to ensure continuity in communications and to surface and pursue opportunities for collaboration.
• Embody the culture, values, and goals of your executives when engaging with internal and external stakeholders.
• Be an effective teammate and flexible in adjusting to changing work priorities.
• Participate fully as a member of the team and contribute to a positive work environment.
• Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities.
• Perform a diverse range of tasks that involve varying degrees of complexity.
  
  Qualifications:

• Proven administrative professional with 10 or more years of experience in an administrative or executive assistant role.
• Exceptional understanding of the importance of managing confidential matters with the utmost discretion.
• Can prioritize business needs and make trade-offs across all stakeholders accordingly.
• Professional English business writing is required.
• Proficiency in Mandarin is preferred.
• Thrive in a fast-paced environment requiring incredible attention to detail and commitment to flawless execution on tasks.
• Hands on knowledge of MS Office Suite and Internet applications.
  Able to work independently as well as part of a team with flexibility for effectively coordinating processes and information.
• A dynamic professional with ability to learn and take initiative on tasks and projects.
• Previous experience working in the banking or legal services sectors is preferred.
• Strong written and verbal communications to interpret policies and apply standards to complete assignments in a fast-changing environment.