Job Description

Executive Assistant job opening in Waterloo, ON

We are currently seeking top talent for a fantastic Executive Assistant job opening in the Kitchener/Waterloo area. Note that this is a hybrid role that will require meeting the Executive on an as needed basis (often with little notice) so flexibility is key; it is just a drive northwest of the city. In this full-time temporary to permanent opportunity, you will be responsible for providing a variety of administrative support tasks for a busy CEO. As the Executive Assistant, you will use your skills and experience while multi-tasking and prioritizing the work and needs at hand, taking initiative where possible. If you are an experienced and forward-thinking Executive Administrative Assistant who is seeking a new challenging opportunity then this may be the opportunity that you have been waiting for!

The responsibilities of the Executive Assistant job opening in Waterloo, ON may include but are not limited to:

Provide calendar management with emphasis on proactive planning, scheduling/rescheduling internal and external client/employee/applicant meetings including organizing logistics, agendas etc.

Coordinate virtual and in-person meetings ensuring all parties accept/confirm; follow up

Draft and prepare correspondence, documents, reports, new hire information and more; presentation creation when required

Communicating with clients/employees on behalf of the CEO

Manage expenses and process expense reports with accuracy in a timely manner

Assist other executive team members as requested

Perform various administrative support functions for a virtual workplace such as mail, couriers, supply/equipment ordering, liaising with various internal and external stakeholders and more.

Some of the skills and qualifications for this Executive Assistant job opening in Toronto, ON include;

Demonstrated Executive Assistant with at least 5+ years direct experience; this is required for consideration

Advanced Microsoft Office skills - Word, Excel, PowerPoint, Outlook; well versed with virtual meeting systems

Exceptional verbal and written communication skills; polished and professional, confident

Flexible to various tasks and positive attitude, available for overtime when needed; flexibility is key!

A self-motivated, forward thinking worker with drive and initiative to support the CEO, offering help where you can

Ability and confidence to deal with highly confidential information

Reside in a reasonably nearby location to meet up in shorter term notice and timelines; must have a car

As a growing global environmental company, this is a newly created position and therefore offer opportunity for variety in your role while relying on your Executive Assistant experience to drive the support and functions. With that, there is possibility for this to become something more permanent down the road for the right career fit of the two parties. NOTE - also open to those seeking part-time employment (during office hours).

If you are interested in this Executive Assistant job opening in Waterloo, ON and meet the minimum qualifications, please apply now as they are motivated to add a talented Administrative Professional to the firm today!

Adecco