Job Description

TalentWorld is recruiting an Executive Assistant in Toronto for one of our clients.
Our client, a reputable and global mining company is hiring on a temporary basis with a chance to go permanent.
As an Executive Assistant you will be responsible for providing administrative support to the 2 Vice Presidents and their departments as required. In this role you were be assisting in the preparation of presentations and reports, scheduling traveling, meetings and coordinating events.
Want to get your foot in the door with a company that has amazing opportunities for growth? Here is your chance!
Executive Assistants Responsibilities:
Completing expense reports, and managing VPs invoices and keeping record of various documents (contracts, engagement letter)
Responsible for maintaining filing and organization system within the departments
Heavy calendaring for the VPs, e-mail management, sorting and distributing mail
Assisting in planning and coordinating domestic and international travel
Printing, photocopying, and preparing reports for meetings and conferences
Assisting with onboarding of new employees
Anticipate needs, performing routine and non-routine tasks and handles high level or confidential correspondence
Executive Assistant Qualifications:
Knowledge of basic office functions, i.e., office machines, telephone systems, copier, fax, binding machines
Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Experience with Microsoft Teams, Zoom, Concur, SharePoint, Transform AP, JDE an asset
Exceptional verbal and written skills (English)
Proven ability to manage several tasks simultaneously in a deadline-driven, fast-paced environment
Excellent organizational and time management skills
Proven ability to work with a diverse group of individuals
Strong dictation and typing skills
Professional and detail oriented
Employment Conditions:
Employment type: Contract with a good chance of going permanent
Shift Hours: Monday to Friday
Location: Downtown Toronto,
Schedule: Hybrid
Salary: Competitive based on experience
Start Time: ASAP
Interested in the Executive Assistant role in Toronto?
If so, apply now! And you could have a job tomorrow!
If you have any questions, feel free to contact angelica.stewart@talentworld.com
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