Job Description

Location:

Victoria, BC - In-person

Team vibe:

Fast, sharp, ambitious. A small crew building big things.

The Position

We move fast - and you'll be right in the middle of it.

You'll be the operational engine that keeps leadership and company aligned, moving, and focused. One day you're coordinating a dozen moving parts across programs. The next, you're solving a bottleneck before anyone else spots it.

You'll organize chaos into clarity, anticipate what's next, and create systems that make growth possible. This role is for someone who loves pressure, hates inefficiency, and gets satisfaction from seeing everything run on time, every time.

What You'll Do

Keep it all moving:

Own the calendar, meetings, and follow-ups so nothing slips through the cracks.

Stay five steps ahead:

Anticipate needs before they're said, fix problems before they're noticed, and simplify what's complex.

Build order from chaos:

Design systems, automate workflows, and refine how the team operates as we scale.

Protect focus:

Handle communications and logistics so leadership stays locked on high-impact work.

Track execution:

Maintain dashboards, review progress, and keep everyone accountable to the plan.

What Success Looks Like

The leadership team move fast, with zero bottlenecks. Projects are predictable, deadlines are met, and issues are surfaced early. Systems are simple, documented, and repeatable. The company feels smoother, sharper, and more aligned because of you.

First 90 Days

Week 1

- Learn the rhythm, tools, and people.

Week 2

- Take ownership of the calendar, meetings, and communication flow.

Week 3

- Start improving workflows and closing operational gaps.

Month 3

- Deliver real efficiency gains: better reporting, faster turnarounds, and fewer surprises.

What You Bring

2-4 years supporting executives or running operations in a fast-paced team. A mind wired for structure, a pulse that thrives under pressure. Exceptional organization, sharp communication, and relentless follow-through. Tech-savvy with strong software instincts - comfortable navigating new tools, automating workflows, and using data or dashboards to keep operations sharp. The judgment to know what matters, what doesn't, and when to speak up.

What You Get

A seat at the table with leadership, helping shape how a national company runs. A front-row view of how decisions are made, strategies built, and systems scaled. A clear growth path into senior operations and strategic leadership. A team that values intelligence, initiative, and people who make things happen.

About us:

We work with the public sector to deliver solutions in technology, recruitment, and training. From building secure IT systems to providing specialized staffing and running nationwide virtual learning programs, we design reliable, human-centered systems that keep public sector operations strong and adaptable. Our team combines tech engineers, educators, and operators - a scaleup-paced crew working inside one of the most complex ecosystems in the country.

Job Type: Full-time

Pay: $61,927.19-$94,803.97 per year

Benefits:

Dental care Life insurance Paid time off Vision care
Application question(s):

Describe two tasks you could confidently take on in your first week that would deliver immediate value in this role. Describe a process or workflow automation you built or improved that made operations smoother. What problem did it solve? What's one thing that makes you stand out from other candidates? Do you understand this position is IN-PERSON in Victoria BC? Eventually, the office will be expanding to Calgary and Ottawa in the future - do either of those interest you as well? What is your preferred $ hourly rate or annual salary?
Work Location: In person